Job Description

About the Role

We are seeking a highly organised, proactive, and dependable

Bookkeeper & Office Manager

to oversee our financial operations, HR administration, and the smooth day-to-day running of our office.

You'll manage

bookkeeping tasks, recruitment files, and compliance records

while being a key support to the care home's leadership team and Directors. This role offers responsibility, variety, and the opportunity to make a meaningful impact in a supportive, close-knit environment.

You'll be based in an

independent office building on site

, where you will balance working independently with collaborating closely with the wider team.

Key Responsibilities

Bookkeeping & Financial

Manage financial records, reconciliations, and reports using

Xero

Process sales and purchase invoices Support monthly payroll preparation (rota checks, timesheet accuracy) Audit and review agency staff invoices Manage petty cash and deposits Assist with budget planning and attend finance meetings Liaise with councils, NHS, and families on invoicing and queries

Office Administration

Oversee smooth day-to-day office operations Handle correspondence, phone calls, and professional communications Maintain spreadsheets and internal records Manage filing, archiving, and compliance documentation Respond promptly to suppliers and stakeholders

Recruitment & HR

Maintain recruitment files and staff records Assist with advertising roles, scheduling interviews, and preparing contracts Support onboarding processes, including references and compliance checks Keep HR, training, and DBS records updated to meet CQC standards

What We're Looking For

Experience in bookkeeping and office administration Proficiency with

Xero

(or similar accounting systems) Strong Excel and IT skills Excellent communication and organisational ability Knowledge of HR/recruitment processes (preferred) Experience in the care sector (desirable but not essential)

What You'll Get

22,000pa to 25,000pa

25-30 hours per week, Monday to Friday (set daytime hours)

A rewarding role with both financial and HR responsibility Supportive, welcoming, close-knit team

Benefits

Discounted or free meals Employee discount scheme Free flu jabs Free on-site parking

Schedule

Monday to Friday 25-30 hours per week No weekends

Experience

Bookkeeping: 2 years (preferred) Office/HR administration: 1 year (preferred)

Join Our Team

If you're a detail-driven professional with strong financial and administrative skills, and you'd like to be part of a care home where your contribution truly matters, we'd love to hear from you.

Job Types: Full-time, Part-time

Pay: 22,000.00-25,000.00 per year

Benefits:

Employee discount On-site parking
Experience:

Bookkeeping: 1 year (preferred)
Work Location: In person