Job Description

Posting End Date: August 3, 2023

Join John Lewis or Waitrose today

If you\'ve ever stepped through the doors of a John Lewis or Waitrose shop, shopped online, or seen any of our adverts, you\'ll know there\'s something unique about us.

That unique proposition is our Partners. As co-owners they have a say in our business and receive a share of the profits, so they put time and effort into making it work. Our Partners are the reason we\'re the success we are. They\'re our secret sauce; the opportunity for us to differentiate.

Job Summary:

:

Please note: This role is a fixed term contract, internally known as a secondment.

This role would suit someone who:-

Demonstrates excellent Partnership behaviours

Is results orientated, organised and deadline driven

Is approachable, discreet and a confident communicator

Is confident in communicating with people on all levels

Has a good degree of literacy and numeracy

Is reliable and punctual

Excellent attention to detail

Is self motivated, proactive and logical in approach

Has the ability to accept and adapt to change

Is able to prioritise their workload and multi-task

Has good problem solving and analytical skills

Is able to work weekends as required

What you should know about the job

Accountability

Complete Site stats and reporting to enable Head Office to supply data for the business reporting of Key Performance Indicators.

Timekeeper responsibility - Processing and accurately recording Partner and Agency hours worked, absent, sick, holiday, overtime paid and unpaid man hours on a weekly basis on Workday systems to minimise pay and invoice queries whilst adhering to deadlines and completing weekly statistical information.

Support with the production and maintenance of the site communications including updating comms boards, TV screens, table talkers, producing site newsletters and other forms of communication.

Ensuring purchase orders are raised correctly on the Oracle system and all invoices are checked and processed accurately and on time, ensuring all issues followed up in accordance with the business requirements.

Ordering, recording, unpacking and distribution of clothing/footwear as appropriate. Controlling Partner purchase requirements and, where applicable, submitting journal for correct costs/codes for the Finance department. Ensuring adequate stock levels of business dress, stationery and sundry items.

Transport administration responsibility - Collating tacho data to ensure full EU compliance, Ordering and recording fuel ensuring that there are enough consumables available, Dart/Toll tags, Back haul information, CDU, Triscan and Fleetboard.

Monitor and manage the pool car system and bookings for the site.

Other administrative duties as required including but not limited to identifying First Aid requirements, managing Partner swipe cards and visitor passes, and producing other statistical information.

Undertake any project work set out by the Resource Planning & Compliance Manager and assist with all aspects of the RDC operation as directed.

To work within other areas / departments within the RDC as requested by Management.

To ensure all Legal, Health and Safety and Operational procedures are adhered to at all times ensuring the safety of self and others.

Report any injuries, accidents and any Health and Safety issues.

Adhering to procedures and practices according to the training received, including Personnel procedures, and keeping up to date with Partnership News via the notice boards and editorials

Attend regular communication meetings and communicating any operational issues to the Management team.

To ensure all Personnel procedures are adhered to and completed as required.

Assist Resource Planning & Compliance Manager with daily tasks as required.

All admin duties are consistently achieved accurately.

Work within agreed targets and support all departments.

All reporting procedures adhered to.

Productivity and Performance targets as set by management.

Workday maintained accurately and on time.

Hours recorded accurately for costs and productivity reports.

Partners and agency personnel paid accurately and any Partner pay queries dealt with in a timely manner.

Waitrose charged correctly and suppliers paid on time.

Hours recorded accurately for costs and productivity reports.

DSSC issues are communicated appropriately in the RDC and resolved in a timely manner.

Waitrose charged correctly and suppliers paid on time.

Offices have the equipment and Partners are supplied with the necessary business dress to do their role Offices and Partners have the necessary equipment and business dress to complete task and roles. Ensure up to date Tachograph information is available for analysis.

Infringements are returned to agencies to conform with current EU regulations.

All admin duties are consistently achieved accurately

Work within agreed targets and support all departments.

All reporting procedures adhered to.

Accidents and injuries kept to zero or minimal.

Knowledge of operational changes and procedures and an awareness of the Business Plan.

Partnership principles and ethos followed at all times.

Training records and all other Personnel procedures adhered to.

Display Partnership behaviours to other Partners and members of the Management team.

What you will have

Excellent PC skills including Word, Excel and PowerPoint

EU drivers hours and WTD legislation knowledge

What you could bring

Experience working in an office or clerical role in a distribution / Transport environment

Previous experience of data processing and inputting

Payroll experience

Experience with Rota\'s

Logistics Planning and Scheduling experience

Please consider the following when making your application:

We occasionally close vacancies early in the event we receive a high volume of applications. Therefore, we recommend you apply early.

Print off the job description now if you require it.

Ensure you have an up-to-date CV.

Pay Range: \xc2\xa310.50 up to \xc2\xa312.87 Hourly

Scheduled Weekly hours: 35

Worker Type: Secondee (Fixed Term)

Job Level: Partnership Level 10

Hours of Work: 35 hours with weekends included on rota basis

At the John Lewis Partnership, we embrace our differences. We want you to be you. Because, well, we know you\'re at your best when you\'re free to be yourself.

Being a truly inclusive employer to us means creating an environment which celebrates your contribution, regardless of age, gender, race, ethnicity, disability, sexual orientation, social background, religion or belief. It\'s why we\'ve set our own aim to become the UK\xe2\x80\x99s most inclusive business - for our Partners (employees) and our customers.

We firmly believe that our future success lies in diversity of thought from all Partners and it\'s integral in our mission to build a happier world. \xf0\x9f\x8c\x8d \xf0\x9f\x92\x9a

We welcome applications from everyone interested in working for us. And, once you\'re a Partner, your differences will make all the difference.

Find out more about D&I in the Partnership .

We want all of our Partners to have a good work-life balance and we support flexible working. This might mean flexible or compressed hours, job sharing or shorter hour contracts, where it is possible to do so. Please discuss this further with the hiring manager during your interview.

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John Lewis Partnership