Job Description

Ref#:

W164497

Department:

Creative Services

City:

London

State/Province:

London

Location:

United Kingdom

Company Description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.




At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview

The Brand Image Operations Specialist plays a pivotal role in the successful planning, execution, and support of seasonal visual merchandising initiatives across the region. This position works closely with the Brand Image UK Lead and team to coordinate the logistics, budgets, and administrative operations related to window displays, interior installations, and vendor management. The role also serves as a key liaison between internal teams and external partners to ensure timely, on-brand, and cost-effective project execution.



Key responsibilities include managing the seasonal planning calendar, overseeing the logistics for installations, coordinating with vendors, tracking and reconciling financial expenditures, and maintaining accurate documentation. This role also supports day-to-day administrative needs of the Brand Image team and ensures smooth communication across departments such as Supply Chain, Finance, and Operations.


The ideal candidate is highly organized, detail-oriented, financially literate, and a proactive communicator capable of managing multiple moving parts within a fast-paced, seasonal environment.

Essential Duties & Responsibilities

Seasonal Planning & Coordination


Participate in seasonal planning meetings with BI UK Lead and team to understand
needs/requirements specific to the projects to facilitate them

Manage calendar of window and interior installations based on product deliveries and business priorities Coordinate logistics, resources, and external vendors for window and interior installations Support vendor, sample & prop sourcing as well as manage vendor communications


Financial Management


Manage seasonal budgets for regional interiors, windows, and team's T&E Maintain financial trackers up to date and ensure timely PO
processing/invoicing

Participate in monthly meetings with BI
Operations/Finance EMEA to update them on needs and expenditure. Flag any potential overspends and action plans. Support in the monthly/quarterly/annual creative forecasts

Handle P-Card management for Brand Image team


Administrative Operations & Communication


Touch base with regional Lead/team weekly to review planning and progress, update calendars and trackers accordingly Provide responsive communication and support to team needs


Serve as key contact for AIRSEA PACKING and Supply Chain team, arranging all transport needs and keeping them within budget Act as YOOBIC and ARIBA superuser. Manage vendor setup and invoice processing Organize the administration of department meetings, preparing documents, inspirational boards and sharing notes/key action points with team Ensure weekly uploading of store recaps. Help collate images for business presentations when needed


Manage a running "wish list" of store needs for the region

Experience, Skills, and Knowledge

Experience, Skills, and Knowledge:




5 strategic cycle administration in fast-paced
retail/creative environment

Strong project and budget management capabilities Excellent organizational and prioritization skills Proficiency in Microsoft Office suite. Knowledge of
Photoshop/InDesign (advantageous)

Written and verbal communication abilities * Capacity to analyse current practices and recommend more efficient ways of working