Job Description

Job Overview

We are looking for a proactive, practical problem-solver to join us as Building Manager - helping to care for and steward our Synagogue building, a space that's open, welcoming and full of life throughout the week (including evenings and weekends). In this hands-on role, you'll be at the heart of our community's daily life. From overseeing maintenance and coordinating the caretaking and cleaning teams, to ensuring M&E systems run at their best, you'll make sure our building is a safe, well-functioning, and inviting place for everyone who comes through its doors. No two days will be the same. Some days you'll roll up your sleeves to tackle practical tasks yourself; other days you'll manage and coordinate others to get things done. If you're organised, dependable, and motivated by making spaces work well for people, we'd love to hear from you.

Key Responsibilities

1. Facilities Management

? Oversee the day-to-day operations of the FRS site (building, storage, grounds and equipment), including maintenance, cleaning, sanitation, security, and utilities.

? Daily site walkarounds to inspect all areas, to identify cleaning and caretaking requirements and to identify maintenance requirements.

? Carry out regular checks of the building to ensure the building is in order, repairs are noted, and equipment is working correctly.

? Manage building systems such as heating, lighting, plumbing, and fire safety, and the Building Management System (BMS). Ensure relevant staff and volunteers are trained as appropriate in the use of these systems. Ensure systems are regularly inspected and maintained, and faults are addressed.

? Respond promptly to facility-related emergencies and issues.

? Work with the team to identify and deliver any changes required for refurbishments or improvements.

2. Management of Caretaking and Cleaning

? Oversee the performance and scheduling of caretaking and cleaning staff to ensure consistently high standards of cleanliness, hygiene, and site presentation.

? Provide staff with clear instructions for room and event set-ups, and ensure they are trained in safe working practices, including manual handling and the use of cleaning chemicals.

? Check and distribute weekly and weekend operations sheets to internal staff and any external caretaking or cleaning providers.

? Oversee and inspect the work of caretaking and cleaning staff regularly to maintain high standards.

? Monitor all areas across the week, especially after events, and ensure the building is prepared and in a fit state.

? Conduct routine inspections of the premises.

? Maintain an up-to-date inventory of furniture, equipment, and consumables required for room set-ups.

? Manage stock levels and procurement of cleaning supplies and equipment.

? Liaise with external cleaning contractors as needed.

? Respond promptly to urgent issues such as breakdowns, leaks, or other hazards.

? Review and verify timesheets for caretaking and cleaning staff.

3. Compliance with Regulations

? Ensure compliance with all relevant UK legislation and statutory requirements, including Building Safety, Fire Safety and Health & Safety regulations

? Conduct and document regular risk assessments, inspections, and audits.

? Liaise with external regulators, auditors, and contractors to ensure ongoing compliance and readiness for inspections.

? Maintain records of inspections, maintenance schedules, and statutory compliance.

? Ensure regulatory maintenance of alarms, fire and other safety equipment is carried out (inc. weekly fire alarm testing).

? Oversee waste management procedures inc. food waste disposal and recycling.

? Ensure fridges and freezers are cleaned after events, ensuring no leftover food remains on site.

? Monitor and log fridge and freezer temperatures daily.

? Ensure FRS has the required number of stocked first aid boxes.

4. Contractor / Supplier Management

? Source, evaluate, and appoint contractors and suppliers in line with value-for-money principles.

? Develop and maintain strong working relationships with external service providers.

? Ensure all contractors are appropriately vetted, insured, and compliant with health and safety regulations before commencing work on site.

? Monitor contractor performance against agreed service levels, addressing underperformance or breaches of contract promptly.

? Maintain accurate records of contracts, service agreements, and contractor documentation (e.g., risk assessments, method statements, insurance certificates).

? Coordinate access and scheduling for contractor visits to minimise disruption to daily operations.

? Ensure all works are completed to a high standard, within budget, and in accordance with agreed timelines.

5. General

? Liaise regularly with Building Committee members and participate in committee meetings as necessary.

? Monitor and manage utilities, supplies and facility-related budgets ensuring cost-effective solutions.

Person Specification

- skills in building/facilities management

- understanding of building systems

- experience of managing contractors

- experience in maintenance scheduling and asset management

- knowledge of (or willingness to learn about) H&S legislation and requirements

- budget management/cost control experiece

- staff management

Job Type: Part-time

Pay: 23,000.00 per year

Expected hours: 25 per week

Benefits:

Flexitime Free parking On-site parking
Work authorisation:

United Kingdom (required)
Work Location: In person