Job Description

This function is to manage and support the direction of all operational activities at our building located in Redhill, for facilities management, health and safety, and security.

You will act pro-actively, ensuring all public, tenanted, unoccupied and back-of-house areas of the site are safe and secure, protecting company property and people and meeting the high standards and specification set by the company. You will react with an immediate and appropriate response to Health, safety and security incidents and ensure that all facilities management standards are delivered and maintained at all times.

The Building Manager will oversee the daily operations and maintenance of this commercial property. You will liaise with tenants and owners, coordinate and manage maintenance, housekeeping, and security activities, and ensure the facilities meet regulatory standards and codes.

Main Duties

Building Management

Health, Safety and Security

Coordinating and overseeing regular building maintenance and repairs.

Identifying needs within the building, seeking the relevant authorisation for work to be complete and sourcing multiple quotes from external contractors to present to the Property Manager, utilising a full RFP (request for proposal) process

Ensure all contractors have a valid permit to work, before commencing any works

Assist in managing the contractors on site providing guidance, support and site knowledge and ensuring they work within the site rules and guidelines

Owning the full invoice cycle process, including requesting, raising and liaising with the external contractor and the internal Accounts Payable team, ensuring that the full approval process has been fulfilled

To ensure and control the necessary internal quality audits are undertaken and provide a detailed action plan, managing any non-compliance - particular attention to be given to applicable policies, regulations and building codes

Writing accurate reports and actions plans as a result of such audits and/or incidents on site, being accountable for any expected actions as an outcome

Effectively manage site waste and recycling taking in to account environmental and health and safety factors

Maintain accurately tenant records and contact details

Supporting with the preparation and management of the maintenance budget

Where appropriate, supporting the fit-out of new office space and taking ownership of the white-boxing of un-let space

Patrolling the site to prevent, detect and investigate; disturbances, offences on site, signs of intrusion, ensure security of doors and gates and that no unauthorised personnel enter restricted areas therefore creating a safe and comfortable working environment for tenants, employees and visitors

Responding to emergency situations as they arise, liaising with the emergency services, police, ambulance and fire service to resolve issues and maintain security and service, directing emergency vehicles and other traffic on site

To ensure all site related risk assessments and method statements are monitored, reviewed and updated as per schedule and as necessary

Testing the fire alarm systems including the setting and disengaging of the alarm panel, and the activation of the call points, promptly dealing with alarm activations

To take responsibility for your own and others health and safety, to carry out your role safely and to health, safety and security legislation and guidelines, using PPE as necessary

Proactively supervise on site health and Safety activities, reviewing accidents and promoting safe working practices

Being the main point of contact for external Health and Safety audits, responsible for maintaining the required standards and completing the necessary action points

Customer Service and Reception

Deliver excellent customer service to customers, colleagues and visitors to the Building at all times Ensure deliveries, visitors and contractors are properly recorded on site and effective control takes place on access and egress Reception duties, including meeting and greeting all visitors, answering telephone calls to take messages, answer questions, and provide information, logging visitors in and out via the visitors' book Maintain good tenant relations and with their teams Monitor the standards of cleanliness throughout the building and reception area liaising with the cleaning contractor to ensure standards are maintained Supporting with the credit control targets for rent and service charge, liaising directly with tenants on these matters
Manage the transition of client/properties in and out of management

Requirements, Skills and Qualifications

Working as part of a diverse team and supporting each other to achieve results

Physically fit and having mobility to be able patrol for the duration of shift and to respond rapidly to incidents

Have good knowledge and experience of building HVAC systems

To be able to communicate with customers, colleagues and visitors fluently in English

Observant and able to complete accurate, detailed reports

Excellent use of MS products such as MS Excel

To have a working knowledge of own Health and Safety and COSHH qualified

If you are a highly organized individual with strong leadership skills and experience in building management, we want to hear from you. Join our team as a Building Manager and contribute to the efficient operation of our facility.

Job Types: Full-time, Permanent

Pay: Up to 36,000.00 per year

Benefits:

Company pension
Ability to commute/relocate:

Redhill RH1 1SG: reliably commute or plan to relocate before starting work (required)
Work Location: In person