Job Description

Job Summary

Opal22 Arts and Edutainment is a Black-led, Arts Council NPO-funded organisation specialising in arts, heritage, and education. We create exhibitions, events, and creative programmes that celebrate Black excellence, uncover hidden histories, and spark meaningful conversations about Britain's past and present.

We are seeking a proactive and highly organised

Business Administrator / PA to the Director

to support the smooth running of our operations. This role involves administrative support, financial coordination, and compliance management, as well as contributing to the delivery of impactful projects.

Responsibilities

Provide PA support to the Director, including diary management, correspondence, and meeting preparation. Draft and manage contracts with artists, partners, and suppliers. Coordinate and prepare Arts Council England NPO reporting and other funder reports. Oversee internal financial processes, maintaining accurate records and preparing reports for the bookkeeper. Ensure compliance with GDPR, Companies House, and Charity Commission requirements. Manage and maintain the organisation's CRM system and project management tools. Support the Director with project delivery across exhibitions, events, and creative programmes. Draft and prepare board papers, funding applications, and evaluation documents. Act as a key communication link with stakeholders, funders, and creative partners.

Qualifications

Essential:

Proven administrative experience, ideally within the arts, heritage, or creative industries. Strong organisational and project management skills. Experience managing finances and compliance processes. Confident with CRM systems and project management tools. Excellent written and verbal communication skills. Knowledge of GDPR and regulatory requirements for charities/companies. A proactive, solutions-focused approach with the ability to work independently.

Desirable:

Experience as a PA or Executive Assistant. Familiarity with Arts Council England reporting. Understanding of charity governance. Passion for arts, heritage, and cultural change.
Job Types: Part-time, Permanent

Pay: 15,000.00-18,000.00 per year

Expected hours: 18 per week

Benefits:

Casual dress Company events Company pension Flexitime Sick pay Work from home
Work Location: Hybrid remote in Leicester LE1 3HU