Job Description

Harrington Care Homes -

'For a better everyday'

About Us

Aston Manor is a modern, purpose-built care home in Aylesbury designed by a family run provider who has many years in operating care homes within the UK.

At Aston Manor Care Home, we are dedicated to providing a safe, nurturing, and compassionate environment for those in need of support. Our care home offers a warm and welcoming atmosphere where residents can enjoy the highest standard of care, tailored to their individual needs and preferences. We value strong relationships with families and the community, creating a collaborative approach to care that emphasises open communication and trust.

Our team is built on our key values of Simplicity, Quality and Authenticity.

Overview of Job Role

We are seeking a fantastic Business Administrator to join us in the exciting journey of our newly opened Aston Manor Care Home. This pivotal role requires an individual who can establish processes and organise the administrative function. The ideal candidate will possess a blend of people skills and strong analytical mindset to ensure the smooth business administrative operations of the Care Home.

Hours of Work:

40 hours per week

( 5 days per week 8.30am - 5pm)

Competitive Salary of u

p to 36,000 per year

Key Duties and Responsibilities

Lead and support all aspects of finance, HR and general administrative duties at Aston Manor. To liaise with and provide all information in a timely manner that is required by the Head Office Finance & HR team. Liaise with all the funding sources to ensure that resident fee information is accurately set up and updated on a regular basis with any notified changes. Manage all aspects of finances at Aston Manor including petty cash, resident personal monies and banking operations. Manage all aspects of HR administration for the home including leading on recruitment, holding interviews, supporting pre-employment checks, issuing employment contracts, induction and training paperwork in close liaison with the Head Office HR team. To assist the Home Manager with the recruitment of staff using the Company's Candidate Management System, ensuring that the process is followed accurately and takes into account relevant legislative requirements. Ensure all staff are issued with relevant trainings, track compliance and upload evidence. Support Line Managers across the employee life cycle including appraisals, performance management, absence management. Ensure the Company HR policies and Employee Handbook requirements are known to staff members and are implemented in the Care Home. To accurately input and update information on personnel record files. Undertake purchase ledger responsibilities including ordering, reconciliation of delivery notes and invoices. Liaise with Head Office Administrator to enable contractor and suppliers visits to the Care Home and maintain a robust record of service checks to comply with Health & Safety regulations. Maintain an effective and efficient filing system for all home-related paperwork ensuring there is a consistent audit trail Answer direct phone calls in a professional and courteous manner. Greet visitors and provide them with necessary information or assistance. Prepare and distribute correspondence, memos, reports, and other documents. Ensure payroll information is completed by allocated time. Be available to take minutes during meetings in the home, write up and share with Manager. Ensure personnel folders are completed to a high standard and be involved in the auditing process. Monitor the staff anomalies on the homes clocking in system, reporting to the Manager. Ensure 'back to work' forms are completed and added to files along with HR notes and welfare meetings if required. Be engaged with the activities in the home and take an active part in assisting in resident wellbeing where appropriate.

About You

Previous experience in HR and/or Finance administration is essential to be considered. Have experience in a similar role, preferably within the care sector. Excellent verbal and written communication skills. High proficiency in the use of MS Office suite and other relevant IT systems. Ability to multitask, prioritise and take ownership of this role with confidence and discretion. Work flexibly and collaboratively with the team. Clear, methodical working approach with strong numerical ability. Qualification in HR and/or Finance is desirable but not essential.

Employee Benefits

At Harrington, we would like to recognise the value you bring to Aston Manor Care Home. In recognition of this, we offer the following benefits to show our appreciation to all our incredible and dedicated team members.

Paid Breaks Paid Core Trainings Paid DBS Paid Uniform Paid for Blue Light Card Rewards and Recognition Programme Team Social On-site Parking Employee Referral Scheme Employee Mentoring Programme Continuous Professional Development through paid for Apprenticeship Programmes
If you are passionate about delivering a seamless administrative service and possess the required skills, we encourage you to apply for this exciting opportunity.

-----------------------------------------------------------------------------------------

We do not provide sponsorship for this role.

This job description is not exhaustive, and you may be asked to undertake duties in other areas relating to the operations of the Home. This job description may be revised periodically to reflect changes in the regulations and requirements of the Home.

We reserve the right to close this vacancy once we receive suitable applications, therefore, an early submission is encouraged.

Harrington Care Homes is an equal opportunities employer, and we welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.

If you are passionate about delivering a seamless administrative service and possess the required skills, we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Permanent

Pay: Up to 36,000.00 per year

Work Location: In person