Job Description

Permanent, Full-time or flexible - negotiable

Location: based daily at our offices between Cheltenham and Tewkesbury at GL54 5BX

Reporting to: Operations Director/Board

Salary: 27,000-29,000 (DOE) and pro-rated if flexible

ALS Mechatronic is trusted globally by start-ups through to multinational powerhouses - ranging from dairies to pharmaceutical companies to help improve their efficiency and production capabilities with our state of the art, bespoke manufacturing machinery, and control systems. We typically automate end-of-line, repeatable labour-intensive processes at speed, by designing and building novel automation machinery, integrating robotics and vision inspection.

We are located in a 30,000 square foot factory just outside Winchcombe in North Gloucestershire, employing ~43 people.

Testament to our global success is our prestigious Queen's Award for Enterprise for International Trade, an honour awarded to us in 2021.

We are Solutioneers(TM)

The role:

Reporting to the directors, the Business Administrator is an important role that will support the organisation's continuing growth. You'll work alongside the office manager and provide essential admin support with basic level accountancy tasks, expenses consolidation and reporting, HR admin, data entry, as well as interacting with all key stakeholders - clients, employees and suppliers - to build good relationships.

You will be responsible for providing valuable support with the following and helping to make us work as efficiently as possible:

Basic accountancy/book keeping, data entry, Goods Issue Becoming a competent user of the company's financial system SAP to provide data entry support for accounts payable and receivable - backfilling for the Office Manager to cover holiday Expenses consolidation/reporting Admin support to directors with ad-hoc tasks HR admin Answering phone calls, taking messages and connecting calls Checking, distributing post in and out and organising courier services and shipping of machinery Greeting visitors, making coffees Ensuring meeting room is kept tidy Ensuring kitchen is kept clean, tidy, coffee machine is descaled and stocked and dishwasher run Taking meeting minutes as required Document management /filing Monitoring sales, info email inboxes Responding to client communications and building positive relationships with them Making employee travel arrangements and helping with minor technical issues Preparing documents through editing, printing and binding Supporting purchasing ad-hoc as required Maintaining stock levels of branded items Managing and maintaining an orderly office stock room Becoming a competent user of the various company's productivity software systems Ensuring employee project timesheet information is administered in a timely manner and generating reports as needed Setting up /Co-ordinating employee events Seeking new methods for improving business performance - helping to streamline and improve business operations and efficiency Any other duties that support the successful running of the company

To be a master in your role, you will have:

3-5 years of business admin experience strong ICT skills especially in Microsoft Office used ERP/Finance software systems (ideally SAP but not essential) a good standard of education, preferably to A-Level or equivalent but Maths and English at GCSE Grade C/4 or above are a must good initiative but the maturity to know when to escalate, ask for help and when to listen the ability to communicate in a warm and professional manner with all levels of personnel the ability to work under pressure, prioritise workload and cope with many interruptions a positive, "can do" attitude, the ability to work as part of a team but also willing to use own initiative (we are a small but growing team - we don't have room for divas!) the ability to be discreet, manage confidential information and an understanding of data protection a flexible approach to additional working when required a good eye for detail a 'Solutioneer' mindset - you engineer solutions, rather than suffer problems fluency in English (a second language is always a plus)

Remuneration/benefits:

Good rate of pay in line with experience Opportunity to earn spot bonuses/awards for outstanding contributions Contributory Pension Scheme (after probationary period) 21 days holiday per annum plus statutory holidays Additional holiday for long service Private Health Insurance for you, your partner and/or children (after probationary period) Cycle to work scheme (after probationary period) Great colleagues Great opportunities for progression

Normal hours of working:

Monday-Thursday 08.00 to 17.00, Friday 08.00 to 14.00
(Flexible working hours can be negotiated)

Important considerations before applying:

Our location is fairly rural and not served by public transport, so own means of transport is essential. Candidates without business admin experience need not apply. If you are not legally eligible to work in the United Kingdom please do not enquire or apply, your application will be automatically rejected.
ALS Mechatronic welcome applications from all sections of the community irrespective of race, colour, gender, sexuality, age or disability.

Job Types: Full-time, Part-time, Permanent

Pay: 26,000.00-29,000.00 per year

Expected hours: 25 - 40 per week

Benefits:

Casual dress Company pension Cycle to work scheme Health & wellbeing programme On-site parking Private medical insurance Sick pay
Ability to commute/relocate:

Cheltenham GL54 5BX: reliably commute or plan to relocate before starting work (required)
Education:

GCSE or equivalent (required)
Experience:

Administrative: 3 years (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person