Job Description

Role Purpose

The Business Coordinator provides essential administrative, operational, and human resources support to ensure the smooth and efficient running of company activities across all operational bases. This role serves as a central point of coordination between departments, supporting the delivery of strategic objectives and upholding high standards of professional, compliant, and customer-focused service.

Relationships

Reports to:

HR Manager (Administration) Head of Projects (Project Delivery) Accounts Administrator (Accounts) Managing Director (Media & General)

Liaison with:

All internal stakeholders, suppliers, clients, and external partners.

Main tasks of job:

1. Administration and Coordination

Act as the first point of contact for incoming calls and general enquiries, ensuring all interactions are handled with professionalism and courtesy. Manage the scheduling, coordination, and documentation of meetings, including preparation of agendas and recording of minutes. Oversee document control, ensuring all company records are maintained in line with data protection and quality management standards. Provide day-to-day administrative assistance to departmental managers and project teams. Support office and site logistics, including travel bookings and accommodation arrangements for onshore and offshore personnel.

2. HR and Recruitment Support

Prepare and format HR documentation including job descriptions, job adverts, offer letters, and employment contracts. Coordinate job postings across multiple platforms (LinkedIn, Indeed, etc.) and manage applicant correspondence. Conduct pre-employment checks including references and right-to-work verification. Support onboarding activities--distributing induction materials, organising introductions, and ensuring compliance with company procedures. Maintain and update the company training matrix to ensure staff certifications remain current. Contribute to the continuous improvement of recruitment and HR systems.

3. Accounts and Procurement Support

Receive and electronically file supplier invoices in the company's accounting system. Review and approve invoices in alignment with Purchase Order and authorisation processes. Assist Accounts Department with contractor invoicing and budget tracking where required. Raise and track purchase orders and manage expenses in support of project and office operations.

4. Operational and Business Support

Greet and induct visitors to site, delivering HSE introductions in line with company standards. Support vendor and supplier management activities, including coordination of documentation and compliance checks. Assist in maintaining accurate client and market intelligence databases. Conduct background research on clients, competitors, and market trends to support business development initiatives. Support internal communication activities to ensure effective information flow across the business.

Skills and Qualifications

Essential:

Demonstrated experience in an administrative or coordination role, preferably within HR, recruitment, or operations. Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment. Excellent communication skills, both written and verbal, with a confident and professional manner. High level of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Discretion and professionalism in handling confidential information. Strong interpersonal skills and the ability to collaborate effectively across teams.

Desirable:

Bachelor's degree in Business Administration or equivalent. Previous experience within the energy, engineering, or industrial sectors.

What We Offer

Competitive salary and comprehensive benefits package. Opportunities for professional growth and career development. A collaborative, inclusive, and performance-driven working culture. Exposure to global projects and an established industry network.
Job Types: Full-time, Permanent

Benefits:

Casual dress Company pension Cycle to work scheme Discounted or free food Private medical insurance
Work Location: In person