Job Description

Due to workload demands we are seeking a Business Coordinator.

ITI Network Services Ltd is a rapidly growing telecoms services and infrastructure business supplying services to a number of blue-chip clients.

Joining ITI you will be welcomed into a fast paced environment as a member of a friendly supportive team where accuracy and diligence is key. ITI continually support the right candidate in their role, working with them to tailor the role required to the applicant for mutual benefits. The company offers 25 days and bank holidays also includes Christmas Shutdown and the opportunity to join a Westfield Healthcare Plan subsidised by the company.

1. Job Title:

Business Co-Ordinator

2. Reports to:

Finance Director / Project Managers

3. Job Purpose:

The primary responsibility of the Business Co-Ordinator is to provide administrative and logistical support to the Accounts & Projects team. They help ensure smooth operations by managing various tasks, including administrative duties, finance bookkeeping input, and some aspects of Project services. The Co-Ordinator has several roles as detailed below. In addition, they provide support and cover in other areas as the business requires.

4. Dimensions:

The Business Co-Ordinator is to provide assistance to the Accounts & Projects team in general administrative and coordination duties, including delivery of transactions for Employees, Customers, Suppliers & Sub-Contractors as required and supporting Project Managers with project delivery, scheduling and support. On occasion they may be one of the points of contact for accounts support.

5. Duties/Accountabilities:

Purchase Ledger invoice transactions input and VAT check to Sage as required

Compilation of engineer time collated reports, completing salaries workbook, calculating overtime due.

Assisting with onboarding new employees & Recruitment Process

Assisting with communicating business news to employees and relevant external sources

Onboarding of all Sub-Contractor's - ensuring all relevant information is received and insurances are checked with a calendar check (on project management system - SIMPRO) to ensure they are renewed on expiry.

Ensuring HR records are kept up to date with responsibility of following up on any missing documents as per ISO9001 standards; driving licence checks etc; processing PAYE employees (new starter & leaver info) as confidential filing

Working within the projects team to track training & certificate expiry using company software

Monitor and tracking Group Asset list

Working to support H&S, ISO and company procedures administratively

Providing absence support within the accounts & projects team as required

Assist Project Team with - Governance of the structure, process, procedure and performance objectives of the client.

Assisting Project Team within the schedule of works weekly.

Pick up on any overlaps within finance and projects.

Attend PMO Team meetings and record actions lists.

Must work to client and company Quality, Health & Safety processes, and procedures

6. Special Features:

Office based - minimum 3 working days with acceptable setup for hybrid working

37.50 hours per week + 30 mins unpaid break per day if working over 6 hours.

Able to cross transfer knowledge within Finance & Project Co-Ordinators to ensure adequate cover is always in place during holiday and busy periods.

7. Authority:

Responsible for ensuring costs are controlled if booking accommodation/travel, supplies and any other purchases.

8. Requirements/Competencies:

Knowledge:

Knowledge of Sage or other accountancy software is an advantage although training given

Knowledge of Industry Accreditations i.e. ISO 9001 although training can be given

Computer Literate Microsoft Office, PowerPoint, Visio, Outlook, Excel is

essential

Problem solving capability:

Approaches problems with an open mind and ensures any issues are addressed in a speedy and cost-effective manner.

Proactive thinker, always looking for the best outcome and how it can be achieved.

Actively seeks to improve existing process and procedures.

Conscientious worker, able to work under pressure, able to meet deadlines without distraction

Personal Attributes:

Highly motivated.

Able to communicate effectively at all levels.

Methodical and logical approach with a can-do attitude.

Able to plan working time effectively. Disciplined

Job Types: Full-time, Permanent

Pay: 24,000.00-27,000.00 per year

Benefits:

Company pension Cycle to work scheme On-site parking Private medical insurance
Schedule:

8 hour shift
Ability to commute/relocate:

Sheffield, S4 7JS: reliably commute or plan to relocate before starting work (required)
Education:

GCSE or equivalent (preferred)
Experience:

Admin/ Coordination: 3 years (required)
Work Location: In person

Application deadline: 23/05/2025
Expected start date: 02/06/2025