Job Description

Vacancy Type
Temporary/Fixed Term
Duration
12 Months
Location
HMP Glenochil
Pay Band
B
Salary
27,697

Closing Date

19/08/2025, 23:55
Hours of work
Normal Office Hours
Full or Part Time
Full-Time
Weekly Hours
35
Job Purpose
The 12-month FTC post is within the Business Improvements Area and ideally suited for an enthusiastic, self-motivated individual who can contribute effectively to the delivery within the area and support the Establishment Business need. The post holder will be responsible for the day-to-day administrative tasks of the Business Improvements Area and the general wider office.
Responsibilities
Maintenance of effective and efficient electronic and paper-based filing and data recording systems, including Prisoner Records, ensuring compliance with Data Protection Legislation, Information Security and SPS Guidelines.

Provide support to the Senior Management Team, minute taking for a variety of meetings following process, timescales and requirements.

General office duties

Other duties, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
Two national five qualifications, including English and Maths/Arithmetic or relevant administrative experience.
Knowledge, Skills and Experience Requirements
Minute taking experience

Competent in using software such as Microsoft Packages (Excel, Word, Outlook, Teams and Power point Presentation.

A good understanding of working knowledge of data protection issues.
Behaviour Requirements
Plan & Organise

Listen & Communicate

Relationships & Collaboration
Selection method 1
Interview