Job Description

On behalf of Defra, we are looking for a Business Management Personal Assistant (Inside IR35) for a 6months contract-based Hybrid - 3 days in London.



In the Defra group, we deal with a vast range of issues that profoundly impact on people's lives. We are responsible for England's environment, our countryside and rural economy, the food and farming sectors and have lead responsibility for protection from a wide range of natural threats and hazards. We have developed a set of three strategic objectives covering our policy outcomes and corporate objectives. These objectives help us to deliver our ambitious vision to build our green and healthy future and provide a framework for all the important work we carry out.

Our objectives are:

To pass on to the next generation a natural environment protected and enhanced for the future. To lead the world in food, farming, and fisheries with a sustainable model of food production. To be an outstanding organisation focused on making a difference, with world class delivery capability.

Department for Environment, Food & Rural Affairs [1] www.gov.uk.



25 Year Environment Plan - GOV.UK [2] www.gov.uk[3] .



As a Business Management Personal Assistant, your main responsibilities will be:



Proactively managing Directors/Deputy Directors diary, inbox, drafting correspondence, booking travel and arranging meetings. Setting up and administering SLT/team meetings - compiling agenda items, progressing actions, and other associated tasks. Organising divisional meetings, stand-ups and helping run away - days, also collation of weekly and monthly returns for clearance by Directors. Any other administrative tasks associated with the role. Monitoring the BM team's inbox and taking appropriate action also creating and maintaining SharePoint sites. Take minutes during meetings and ensure follow-up on action items.

Essential:

Previous Personal Assistant experience. Able to operate effectively under own initiative and within a team. Experience of working with a range of Microsoft Office product and excellent written and verbal communication skills. Ability to work in a fast-paced environment. Strong organisational, time-management, and multitasking skills. Must have SC or be eligible and willing to obtain it.

Please be aware that this role can only be worked within the UK and not Overseas.



Disability Confident



As a member of the Disability Confident Scheme, Defra guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.



Armed Forces Covenant



Defra guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.



In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different".

References



Visible links

1. //www.gov.uk/government/organisations/department-for-environment-food-rural-affairs

2. //www.gov.uk/government/publications/25-year-environment-plan

3. //www.gov.uk/government/publications/25-year-environment-plan