Job Description

Role Overview

We are seeking a highly organised, discreet, and proactive EA/PA Hybrid to provide comprehensive support to Company Founders.

This dynamic role blends high-level executive assistance with personalised lifestyle support, ensuring the seamless coordination of both professional and personal affairs.

The ideal candidate is a self-starter who thrives in a fast-paced environment, excels at managing competing priorities, and can anticipate needs with a high degree of discretion and emotional intelligence.

Key Responsibilities

Executive Assistant Duties (Professional)

- Manage complex calendars, including scheduling meetings, calls, and appointments across time zones.

- Organise travel logistics: flights, accommodations, itineraries, visas.

- Prepare reports, presentations, and briefing materials for meetings.

- Act as the gatekeeper, managing incoming communications and prioritising requests.

- Liaise with internal teams, external stakeholders, and business partners on behalf of the executive.

- Maintain confidential files and ensure smooth document management.

Personal Assistant Duties (Personal)

- Coordinate personal appointments, family logistics, and household staff as needed.

- Oversee personal travel and holiday planning, including booking arrangements and itineraries.

- Manage personal errands (e.g., gift purchases, reservations, event planning).

- Handle personal finances such as expense tracking, invoices, and occasional bill payments.

- Support with home management tasks (e.g., repairs, contractors, household inventory).

- Ensure seamless integration between professional and personal schedules.

Key Skills & Attributes

- Exceptional organisational and time management skills.

- Excellent written and verbal communication.

- High level of discretion and trustworthiness.

- Strong problem-solving ability and resourcefulness.

- Tech-savvy with experience in Microsoft Office, Google Workspace, and scheduling tools.

- Flexible and adaptable to changing priorities.

- Ability to work independently and anticipate needs.

Requirements

- Minimum 2 years' experience in a similar EA/PA or hybrid role.

- Full UK driving licence.

- Right to work in United Kingdom.

Desirable

- Experience in technology, construction or infrastructure sectors.

- Familiarity with family office environments.

- Background in start-up or fast-paced organisations.

Job Types: Full-time, Permanent, Graduate

Pay: 35,000.00-40,000.00 per year

Benefits:

Company pension Flexitime Free parking On-site parking Sick pay Work from home
Experience:

EA/PA: 2 years (preferred)
Work Location: Hybrid remote in North Shields NE29 6TA