Job Description

Personal Assistant to Quality & HR Manager and Finance & Facilities Manager

Location:

Lea Wharf Medical

Contract:

Fixed Term ( 1 year)

Salary:

12.50 p/h

Hours:

9:00am- 17:00pm Thursdays and Fridays

About the Role

We are seeking a highly organised and proactive

Personal Assistant (PA)

to provide comprehensive administrative support to both the

Finance and Facilities Manager

at Lea Wharf Medical.

This is a varied and rewarding role that will require exceptional organisational skills, attention to detail, and the ability to prioritise effectively in a fast-paced environment. You will play a key role in ensuring the smooth running of day-to-day operations across two key departments, supporting strategic and operational objectives.

You'll be working in the office alongside a supportive team responsible for HR, Finance, Health and Safety, Quality Auditing, and the smooth running and management of our building facilities.

Key Responsibilities

Provide high-quality administrative and PA support to the Finance & Facilities Manager. Manage diaries, schedule meetings, and coordinate appointments, ensuring effective time management. Prepare meeting agendas, take accurate minutes, and follow up on actions. Draft correspondence, reports, and presentations, maintaining a professional standard of communication. Manage and maintain filing systems (electronic and paper-based) in line with confidentiality and data protection requirements. Assist with financial and facilities administration, including invoice processing, budget tracking, and supplier liaison. Liaise with internal and external stakeholders, providing a courteous and efficient point of contact. Contribute to project coordination and process improvement initiatives within both departments.

About You

The ideal candidate will have administrative experience within a busy environment and be confident working to deadlines. You'll be someone who enjoys variety, takes pride in delivering excellent support, and brings a proactive, organised approach to your work. Professional, adaptable, and able to manage multiple priorities, you'll play an essential role in keeping our operations running smoothly.

A positive attitude and strong communication skills will be key to thriving in this role. Discretion and attention to detail are essential, as is the ability to work collaboratively as part of a close-knit team.

Essential skills and experience:

Previous experience in a PA or administrative role. Excellent written and verbal communication skills. Strong organisational and time management abilities. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Discretion and the ability to handle confidential information appropriately. A proactive approach with the ability to work independently and as part of a team.

Desirable:

Experience within a healthcare, public sector, or similar regulated environment. Familiarity with finance, or quality systems and processes.

Why Join Us?

You'll be at the heart of a friendly, collaborative team, working closely with us to keep things running smoothly and efficiently. As a Business PA, you'll become a trusted go-to person, supporting our functions of business management and helping to make a real difference every day. We offer learning opportunities, a supportive working culture, and an environment where your ideas and efforts are truly appreciated.

To Apply:

Please submit your CV and a covering letter outlining your suitability for the role to Eleanor Gordon - eleanorgordon@nhs.net

Job Type: Part-time

Pay: 12.50 per hour

Benefits:

Company pension
Work Location: In person