Job Description

Position Title: Finance and Business Support Officer (on-site)

Full time: 37.5 per week

Salary: 30,000 per annum

Purpose of the Role

Working closely with the CEO and Service Manager, the job holder will be responsible for day-to-day finance duties and coordinating the administrative operations of Fylde Coast Women's Aid to provide a reliable support function which covers all operational areas including Finance and facilities management.

Finance & Resources Duties:

To ensure all financial transactions are properly recorded using SAGE and Excel

Monthly reconciliation of the bank accounts

Prepare annual estimates on income and expenditure and formulate the budget in consultation with the CEO, Service Manager and Treasurer

Monitor and control income and expenditure in line with agreed budget, maintain funding streams, arrange payment of all invoices and orders in line with agreed policy

Maintain effective internal controls to ensure all expenditure is properly accounted for, the assets for the charity are maintained, and all accounts are ready and prepared for audit and ensure compliance with all auditors' recommendations

Assist in the preparation and submission of bids for funding

To prepare bi-monthly accounts for the Trustees

To reconcile petty cash

Submit statutory accounts to the Charity Commission by due date, and to funders as required.

Office Administration

To manage the day-to-day administrative functions of FCWA, putting in place clear procedures and systems to enable all administration to be completed efficiently and effectively.

To ensure that filing systems are maintained, secure and up to date.

To be responsible for ordering supplies as required.

To manage receipt of all donations made to FCWA, coordinating collections as required.

To monitor multiple FCWA email addresses and respond to all queries in a timely manner.

Take and distribute minutes and action points of any relevant meetings

Facilities Maintenance

To ensure building and facilities are maintained to an acceptable standard

To conduct health and safety checks and risk assessments at FCWA office

To arrange maintenance work on FCWA workplaces, including sourcing quotes and planning for work to be completed.

General Responsibilities

Contribute to the overall development of Fylde Coast Women's Aid services by attending team meetings.

Participate in training and developmental working groups as agreed by the post-holder and Service Manager.

Support the implementation of FCWA policies and procedures within FCWA services.

Develop effective and supportive working relationships with all FCWA staff.

Assist in and maintain effective communication, which promotes free flow of non-confidential information and issues within Fylde Coast Women's Aid, other agencies, and members of the public.

Ensure work is completed within specified timescales.

Maintain professional practice in line with Fylde Coast Women's Aid aims and principles.

Carry out any reasonable duty as directed by the CEO/Service Manager

Please note this job description is intended to outline the main duties of the post and may change as the post and organisation develop.

PERSON SPECIFICATION

The post holder must have the following:

Knowledge and understanding of

Gendered nature of DVA and safeguarding

Office practices and procedures

Bookkeeping systems and information databases such as Sage and Office 365

Data Protection

Health and Safety at work including risk assessments

Education, qualifications & training

ATT qualification to a minimum level 3 or equivalent

GCSE Maths and English

Sage qualification

Experience

Working in a similar role for 2 to 5 years

Bookkeeping and record management

Working within the voluntary sector

Skills and abilities

Ability to work under pressure.

Ability to plan own workload, to manage time effectively and to deal with changing and competing demands.

Ability to think creatively and show initiative.

Ability to communicate effectively with a range of professionals and other members of FCWA

Excellent verbal and written communication skills including excellent spelling, punctuation, and grammar.

Ability to maintain effective administrative and monitoring systems.

Proficient in word-processing, spreadsheets, and databases, preferably using Microsoft Windows.

Excellent time management and organisational skills

Ability to maintain professional boundaries, adhere to confidentiality policies and use diplomacy and discretion

Strong commitment to working as part of a team

Ability to work independently with little supervision and to show initiative

Attitude and presentation

1. Reliable and trustworthy

2. Efficient and punctual

3. Non-judgemental

4. Willingness to critically assess own performance and reflect on own practice.

Values and ethos

5. Commitment to working with a feminist ethos.

6. Understanding of and commitment to equal opportunities.

7. A commitment to anti-oppressive practice and a commitment to challenge sexism, racism, and other forms of discrimination.

Job Type: Full-time

Pay: 30,000.00 per year

Benefits:

Company pension Health & wellbeing programme On-site parking
Application question(s):

ATT qualification to a minimum level 3 or equivalent
Work Location: In person