Job Description

Summary of Position:

The Business Support Administrator will be responsible for supporting solicitors by performing a variety of administrative duties, including drafting legal correspondence, answering phones and greeting visitors and communicating with solicitors, clients and court personnel.

Duties

File, organise and scan legal documents Time Record for fee earners Keep records up to date using Practice Management System Filing documents on electronic and in paper files where necessary Schedule meetings and manage fee earner calendars Arrange appointments for Clients in person and over Teams Assist Fee Earners with compliance of files Answer telephone Scan post to the system and send to Fee Earners Downloading of audio recordings Prepare post to be sent Transcribe and proofread legal documents Type legal documents Prepare court forms Preparation of Court Bundles Make travel arrangements for solicitors File documents with the court ahead of deadlines Assisting in drafting and preparing legal documents, forms, and bundles

Person Specification

Qualifications & Training

(Desirable but not required)

OCR Higher Diploma in Administrative and Secretarial Procedures or equivalent eg Degree. Legal Secretaries Diploma run by the Institute of Legal Secretaries and PAs (ILSPA) City & Guilds/Cilex Level 3 Certificate for Legal Secretaries 3 A Levels

Experience

Working in a fast-paced environment: this is an office-based role Admin Experience: You will be using online systems and managing diaries. So knowledge of basic IT systems is essential.

Skills, Qualities & Attitude

Communication skills: You will be working with a wide range of people, from barristers and solicitors to their clients, so the ability to communicate well and in a professional manner is essential. Written communication skills: Excellent spelling and grammar. A high level of written English Attention to detail: High level of accuracy when preparing legal documents or filling out forms and statements. Organisational skills: These are important for managing lawyers' diaries and own work schedule. IT skills: Most work is to be carried out electronically. Teamwork: Able to work with clients, lawyers, and other legal secretaries Strong sense of discretion - you will be handling confidential information. Courteous and professional demeanour - this is a client-facing role

Knowledge

Legal terminology, regulations and court system MS Office and ability to work with legal technology (court-filing computer systems, transcription software, Dictaphone, etc
Note: This job list is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The Post-holder will be expected to participate in this process and we will aim to reach an agreement on any changes.

Job Type: Full-time

Pay: 25,500.00 per year

Benefits:

Company pension Free parking On-site parking
Schedule:

Monday to Friday
Work Location: In person

Reference ID: Business Support Adminstrator