Job Description

Our client based in Wickwar, Gloucestershire are currently recruiting for a Business Support Administrator to join their expanding team on a permanent basis.

The successful candidate will provide efficient and effective administrative support to the Wickwar Teams through the provision of a wide range of administrative and business support related tasks.

Responsibilities/Duties;

-Provide front office support

-Dealing with telephone calls for the Wickwar and Great Yarmouth sites ensuring full coverage during core hours.

-Greeting and directing visitors ensuring they are correctly signed in/out and all H&S and Covid19 requirements are adhered to.

-Managing incoming and outgoing mail.

-Prepare conference rooms for meetings including organising refreshments and lunches.

-Manage and maintain stationery supplies

-Support with office filing and archiving including managing external archiving support services.

-Booking meeting rooms and organising lunches for internal and external meetings.

-Booking travel and accommodation for staff.

-Organising travel related documents such as passports as visas.

-Manage & agree contracts with providers for non-operational support services including grounds maintenance, cleaning, security etc.

-Ensure services provided by non-operational support services are undertaken to a high standard and resolve any issues that arise in a timely manner.

-Ensure basic facilities such as water and heating are well maintained.

-Manage utilities contracts ensuring they are cost effective accurately invoiced and managing contract renewals/changes to services as required.

-Manage and control the issue of keys, cards and fobs to employees and other authorised personnel.

-Manage office resources ensuring they meet business needs at all times i.e. desks, phones, meeting rooms etc.

-Support with AIMS document management including uploading, amending and removal of documents.

-Control of Vendors, to include checking of certification and questionnaires from new suppliers.

Candidate Attributes;

-Excellent communication skills, both written and verbal, with the ability to build positive relationships and work collaboratively across all levels of the business

-Efficient problem solver with good planning skills

-Motivated and dynamic self-starter, able to anticipate other\xe2\x80\x99s needs and provide a proactive service

-Highly collaborative and able to work autonomously on own initiative

-Able to learn new tasks and IT quickly

-Well organised and able to cope with multiple tasks and priorities

-Ability to follow and work within established and defined processes and procedures.

-Resilient and calm under pressure.

Hours- Monday to Friday, 37.5 hours per week including a 3.30pm finish on a Friday!

Salary- Up to \xc2\xa325,000 + 25 days holidays, Life Insurance, Employee Assistance Programme, Health Cash Plan and Free Parking.

Anderson Recruitment