Job Description

Details

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Reference number

436142

Salary

28,547 - 33,196
per annum
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Executive Officer

Contract type

Permanent

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Glasgow, G51 4LS

About the job

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Job summary

We are looking for a Business Support Officer to join the Radiation Hazards and Emergencies Department, working closely with our Radiochemistry Team at Glasgow.


The primary function of the role is to provide general business/administrative support for the Radiation Hazards and Emergencies Department. This department supports a wide portfolio of work with the department split over 2 locations, Chilton and Glasgow.


The Radiation Hazards and Emergencies Department (RHED) leads UKHSA's emergency response and preparedness function in case of radiation and nuclear emergencies. It also provides advice and support to external organisations and central Government on issues surrounding emergency response and countermeasures to be taken.


The Radiochemistry Group (RG) has a primary role to provide analytical measurements of environmental and biological samples to support emergency response advice, as well as providing commercial services to a broad range of customers. The work is performed under accredited systems (ISO 17025, ISO 14001).

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Working for your organisation

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.


Please visit our careers site for more information https://gov.uk/ukhsa/careers

Job description

The primary function is to provide general business/administrative support for the Radiation Hazards and Emergencies Department. The department supports a wide portfolio of work with the department split over 2 locations, Chilton in Oxfordshire and Glasgow.


The Radiation Hazards and Emergencies Department (RHED) leads UKHSA's emergency response and preparedness function in case of radiation and nuclear emergencies. It also provides commercial services and conducts research in the fields of internal dosimetry and radiochemistry.


This position will report to the Department's Business Support Manager who is based at Chilton and work across the department to support scientific staff with their functions.

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Main duties of the job

Act as one of the main points of contacts for client queries on invoicing and contractual issues relating to commercial services provided by the department + Progressing contract renewals to existing clients
+ Entering and maintaining client information on UKHSA business management systems and maintaining internal department records as required by the head of department
+ Managing/resolving credit and payment issues with clients alongside UKHSA Finance colleagues
+ Generating and maintaining contract performance statistics for the relevant service lead
Project invoicing (including discrepancy checks) Sales order management Client set up on system/amendments to existing entries Preparation of costings, monitoring expenditure, working within set budgets, allocations and timescales i-procurement - generation of purchase requisitions Contribute to the overall resilience of the functions of the Department as required by business needs and directed by the Department's Business Support Manager Support for local facilities management (including pool cars) at UKHSA Glasgow Support for incidents that would invoke RCCE's radiation emergency response arrangements

This is not an exhaustive list.

Person specification

Educated to A-level, BTEC Level 3, Scottish Advanced Highers or equivalent proven and demonstrable experience in a business administration role Substantive experience in business and administration support Relevant qualification in business or administration, or relevant proven and demonstrable experience in a business administration role Experience of effectively working with a range of office software including Microsoft 365 applications including Word, PowerPoint, Excel and Teams Ability to work well under pressure and to deadlines; able to prioritise own workload as well Demonstrable ability to manage own time and prioritise workload. A clear ability to multi-task Excellent organisational skills Ability to work unsupervised and to remain focused on the tasks in hand Excellent communication skills

Benefits

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Alongside your salary of 28,547, UK Health Security Agency contributes 8,270 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

This vacancy is using Success Profiles and will assess your Behaviours, Strengths and experience.

Stage 1: Application & Sift


You will be required to complete an application form. You will be assessed on the listed essential criteria, and this will be in the form of:

an application form ('Employer/ Activity history' section on the application) a 1250 word supporting statement

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.


Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.


The Application form and supporting statement will be marked together.


Longlisting: In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

Only those meeting all essential criteria will be taken through to shortlisting.



Shortlisting: In the event of a large number of applications we will shortlist on:

Relevant qualification in business or administration, or relevant proven and demonstrable experience in a business administration role Substantive experience in business and administration support

If you are successful at this stage, you will progress to interview and assessment.


Please do not exceed 1250 words. We will not consider any words over and above this number.


Feedback will not be provided at this stage.

Stage 2: Interview (success profiles)


You will be invited to a face to face interview. If face to face interviews are planned, in exceptional circumstances, we may be able to offer a remote interview.


Behaviours, strengths and experience will be tested at interview.


The Behaviours tested during the interview stage will be:

Working Together Delivering at Pace Managing a Quality Service Making effective decisions Changing and Improving

Interviews will be held on 7th and 8th January 2026. Please note these dates are subject to change.


Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

This role is lab based at UKHSA Glasgow, 155 Hardgate Road, Glasgow, G51 4LS. Please note that hybrid working is not available with this role.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service.

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.


Successful candidates must meet the security requirements before they can be appointed. Counter Terrorism Check clearance.


For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder / Recruiting Manager listed in the advert for further advice.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.


Link below:


Artificial intelligence and recruitment , Civil Service Careers

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Jon Payne Email : jonathan.payne@ukhsa.gov.uk
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Recruitment team

Email : recruitment@ukhsa.gov.uk

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk