Job Description

This is an

entry-level, office-based position

supporting both the Jewellery Buying team and the Executive Assistant to the Board of Directors. It is ideal for someone looking for their first step into a Buying environment, while also providing day-to-day support at an executive level.


The role is split between:

50% Buying Team Support

(administrative and coordination tasks)

50% Executive Assistant Support

(hospitality, organisation, and general administrative duties)

Diary Management experience is required , with a positive attitude, willingness to learn, strong organisational skills and timebound driven.

Key Responsibilities

Buying Team Support (50%)

Assist with general administration tasks for the Buying team. Handle product data entry, pricing updates, and item setup. Support with sample management, including logging, organising, and returning samples. Help prepare simple reports and spreadsheets (sales, stock levels, etc.). Organise product information, images and documentation. Assist with preparation for product meetings (setting up samples, printing documents). Maintain filing systems, product libraries and team organisation.

Executive Support / Office Support (50%)

Provide day-to-day support to the Executive Assistant for Board-level activities. Make tea, coffee and refreshments for directors, guests and meetings. Organise lunches and hospitality for visitors Prepare meeting rooms, ensure they are tidy, equipped and ready. Assist with basic diary coordination and scheduling support. Help print, bind and prepare board packs and documents. Handle simple admin duties such as filing, photocopying, scanning, and organising paperwork. Run small errands on behalf of the EA or directors when required. Maintain confidentiality at all times.

Skills & Experience Required

Essential

Strong organisational skills and attention to detail. Willingness to support with practical tasks, including hospitality. Good communication skills and a helpful, positive attitude. Competent in Microsoft Word, Excel and Outlook. Reliable, punctual and able to manage multiple small tasks at once. Comfortable working in a busy office environment.

Desirable

Experience in an office, retail, or customer service environment. Interest in Buying, retail, jewellery or fashion. Experience in hospitality, front-of-house or PA/EA support.

Personal Attributes

Friendly, polite and confident dealing with colleagues and visitors. Proactive and ready to help wherever needed. Eager to learn about Buying and develop new skills. Approachable, team-focused and flexible. * Professional appearance and manner.