Job Description

About the role

We are looking to recruit a self-motivated and enthusiastic individual to support the small team in the Bodleian Libraries Capital Projects Office working on major capital projects including the refurbishment of historic listed building and the construction of new-builds, as well as minor works projects.

You will be a member of a small office representing the client and end-user in the design, development and delivery of these projects. You will liaise with colleagues within Oxford University's Gardens, Libraries and Museums Division (GLAM), with the University's Estates Services, and with appointed consultants and contractors.

This is a varied role, dealing with space planning and management, procurement, purchasing and invoicing, financial reporting, removals and storage and minor works.

This is a full-time, fixed-term position, working 36.5 hours per week for 3 years. The role supports working from home after initial training, on average two days per week. This position is primarily based in the Clarendon Building in Oxford, with occasional visits to sites of active projects in Oxford and Swindon.

About You

You will have proven experience in administration, including project administration and organisation. You will demonstrate excellent administrative and organising skills, and will have procurement experience including tendering for furniture and equipment and small-project refurbishment works. You will have excellent interpersonal and communications skills with the ability to build and maintain relationships with internal and external stakeholders at all levels, as well as the ability to organise work time efficiently and handle competing priorities to deliver results to a required high standard and to deadlines. You will also have strong IT skills with working knowledge of MS Office including Word and Excel.

What We Offer

As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:
An excellent contributory pension scheme

38 days of annual leave

A comprehensive range of childcare services

Family leave schemes

Cycle loan scheme

Discounted bus travel and Season Ticket travel loans


More information is available at

https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.

How to apply

You will be required to upload your

CV and a supporting evidence form using the attached template

as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description. Please explain how you meet each one. Both documents must be submitted to be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Toby Kirtley, Head of Capital Projects for the Bodleian Libraries, who can be contacted with enquiries relating to the role (toby.kirtley@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).

Only applications received online by 12.00 midday (BST) on Monday 2 June 2025 can be considered. Interviews are expected to take place on Tuesday 24 June 2025.