Job Description

Car Fleet & Facilities Manager
Basildon | Hybrid | 42,000 - 44,000 | 37.5 Hours | FTC 6 Months
One to One Personnel is proud to partner with a leading blue-chip manufacturing client for a unique position as a Car Fleet & Facilities Manager. This role is based at their Basildon site on a hybrid basis (2/3 days onsite) Initially on a 6 month fixed term contract, with the possibility of an extension.
To be considered, you must have a minimum of 5 years' experience in fleet management with a strong understanding of fleet operations, maintenance and compliance regulations.
The Opportunity
To take ownership of the day-to-day management of the company car fleet; Basildon Office and manage the building and facilities of the Winsford site.
Key Responsibilities
Car Fleet

• Oversee and manage the daily operations of the UK car fleet (approx. 100 vehicles across 4 businesses) and 2 fleet providers (Leasys and Ayvens), ensuring optimal utilization of vehicles and equipment in line with Company Policy
• Lead on the develop and implement policies and procedures for fleet management, maintenance, and compliance, collaborating with the Central Reward Team on central requirements and policy
• Conduct regular audits and inspections of fleet operations to ensure adherence to safety standards and regulatory requirements
• Analyse fleet performance metrics and provide actionable insights for continuous improvement; and ensuring compliance for job cars
• Manage relationships with vendors, contractors, and service providers, negotiating contracts and service agreements, liaising with the Central Reward Team as appropriate
• Onboarding and offboarding employees in the Car Scheme for both flexi and long-term leased cars
• Lead training sessions for staff on fleet safety, maintenance protocols, and operational best practices
• Oversea and manage the of Pool car scheme.
• Oversea and manage the car insurance scheme for all UK car fleet and owned vehicles
• Oversea and manage of fuel card scheme
• Oversea and manage drivers licence checks for users of the car fleet through the fleet provider and locally for users who are named drivers of the car fleet and pool car
• Occasionally driving to dealers for cars as needed

Facilities - Winsford & Basildon Sites

• Ensuring correct insurances are in place for buildings and equipment as needed
• Ensuring compliance with security and safety regulations
• Work with the H&S Manager to ensure offices are compliant with H&S requirements (including PAC and fire extinguisher testing)Support the appointed Facilities Management Company's team on Winsford site
• Source and negotiate with suppliers for LVO orders to ensure best value
• Liaising with site facilities and maintenance (including air-con and fire extinguishers) to ensure the smooth management of local tasks
• Provide cover at Basildon Office to ensure collection and separation of post from reception, including ensuring cover when absent from the office
• Occasionally driving to Winsford site for project work

Key Requirements
Essential

• Over 5 years' experience in fleet management or a related field
• Strong understanding of fleet operations, maintenance and compliance regulations
• Proficient in fleet management software and data analysis tools
• A strong analytical / problem solving mind-set, with the ability and willingness to get into the detail to find solutions
• A self-motivated individual contributor who can work effectively with general guidance towards objectives
• Strong third party supplier and stakeholder management experience
• Negotiation skills for negotiating contracts and for managing projects
• Excellent Excel skills
• Excellent communications skills, both written and verbal
• Ability to work from Basildon 3 days per week
• Ability to work from Winsford quarterly, or visits as required
• Full and valid driver's licence

Desirable

• Familiarity with telematics and vehicle tracking systems
• Experience in H&S regulations

Competencies and Key Behaviours

• Diligence and attention to detail, especially when recording actions for follow-up
• Clear communicator, written and verbal
• Ability to teamwork with remote partner and customers
• Organised, able to multitask, with a structured approach to task management
• Must be able to work under pressure respecting tight deadlines
• Focussed on results

If you feel you have all the skills and experience required for this position, please get in touch with Louise at One to One Personnel.

Skills Required