Job Description

To apply for this role you must have:

Sound administration skills, with a keen eye for detail*
Excellent organisational and planning skill s*
Excellent written and oral communication skills, equally able to communicate to a wide range of audiences*

We are seeking a proactive and highly organised

Catering Administrator

to support the smooth operation of a busy Catering Department. This varied role combines administration, customer service, and financial coordination to ensure the efficient delivery of high-quality catering services.


The position is set to commence ASAP and will be

full time for the first 2-3 weeks, then part time

(Mondays and Fridays 9 am -1 pm) for an initial duration of 12 weeks with a pay rate of 14.20 per hour + holiday pay

Key Responsibilities:

Respond promptly to catering enquiries and manage the catering inbox. Maintain and update catering schedules, spreadsheets, rotas, and booking systems. Liaise with internal departments on dining numbers, dietary requirements, and event logistics. Place daily food orders, prepare recipe files, and circulate weekly menus to relevant stakeholders. Produce and display accurate menu and allergen information. Maintain accurate records of Fellows' dining and wine use, and update relevant systems. Process invoices, track expenditure, and maintain departmental financial records. Organise meetings, minute-taking, and support internal communication. Support compliance with health and safety and food hygiene standards across the team.

Selection Criteria:

Strong written and verbal communication skills. Excellent IT skills, particularly in Microsoft Office; experience with EPOS and catering databases is desirable. Excellent customer service and interpersonal skills. Sound financial acumen, including invoice processing and stock management. Exceptional attention to detail and organisational skills. Willingness to be flexible with working hours as required.

Vacancy ID:

18786

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service