Job Description

We're Hiring: Part-Time Centre Administrator (Finance-Focused)

Location:

Waterlooville Community Centre |

Hours:

25/week (Mon-Fri, 10am-3pm)Flexible working hours available.

Pay:

13.50/hour |

Contract:

Permanent, Part-Time

About Us

Waterlooville Community Centre (WACA CIO) is a vital, self-funded charity dedicated to enriching the lives of local residents. More than just a building, we are a bustling hub where community connections are made. Our facilities host a diverse range of activities, from fitness classes and social groups to private events and local club meetings. As a trustee-led organisation, we are committed to providing a welcoming and well-managed space that serves the varied needs of Waterlooville. We pride ourselves on being an essential local resource, run for and by the community.

About The Role

We are seeking a highly organised and proactive Administrator to become the operational heart of our busy centre. This is a dynamic and demanding role that is crucial to our success. While many community centre roles are considered relaxed, this position is fast-paced and varied. The ideal candidate is a natural multi-tasker who excels at managing competing priorities and enjoys being at the centre of the action. You will report directly to the Centre Manager and play a key part in ensuring our facilities run smoothly and efficiently.

Core Responsibilities

Your role will be varied, covering three key areas:

Financial Administration:

Manage day-to-day financial processing, including invoicing, credit control, and preparing payroll data. Handle cash, perform till reconciliations, and generate financial reports. Maintain accurate records using our accounting software (e.g., QuickBooks, Xero, or Sage).

Centre Operations & Customer Service:

Serve as the first point of contact for the centre, providing a warm and professional welcome to all visitors. Manage the entire booking process for our room hire, from initial enquiry through to invoicing and follow-up. Ensure the reception office is run efficiently and handle daily communications via phone, email, and in-person. General administration duties - filing, archiving, ordering, reporting.

Marketing & Communications:

Create engaging content for our social media channels to promote the centre's activities and services. Update and maintain the content on our website. Liaise with trustees, hirers, and other key stakeholders.

About You

We are looking for a candidate who can demonstrate the following skills and experience.

Essential:

A minimum of 3 years of proven experience in a finance or accounts administration role. High proficiency in Microsoft Office, particularly Excel, Word, and Outlook, and confidence using accounting software. Exceptional organisational skills with the ability to prioritise and manage multiple tasks effectively in a fast-paced environment. Excellent written and verbal communication skills, with a professional and welcoming demeanour. A proactive and resourceful mindset, with the ability to work independently and take initiative.

Desirable:

Experience managing social media for a business or non-profit organisation. Previous experience working in a charity, community-focused, or customer-facing role.
What You'll Get:

13.50 per hour A supportive, down-to-earth team Casual dress code Free on-site parking Paid sick leave and bereavement leave Access to a health & wellbeing programme A role that truly makes a differencein the local community
Requirements:

GCSE or equivalent (required) Experience in finance/accounting admin (required) Proficiency in Microsoft Office, Excel & Outlook
Job Types: Part-time, Permanent

Pay: 13.50 per hour

Benefits:

Company pension Free parking Health & wellbeing programme On-site parking Sick pay
Ability to commute/relocate:

Waterlooville PO7 7AY: reliably commute or plan to relocate before starting work (required)
Experience:

Finance : 3 years (required) Customer service: 3 years (required)
Work Location: In person

Application deadline: 31/08/2025
Expected start date: 15/09/2025