Job Description

The Role

Challenge Events at CoppaFeel! are going through a very exciting period of growth! Therefore, we are looking for a passionate new team member to take on the role of

Challenge Events Assistant

for our bespoke (CoppaFeel! led) challenge events.


The role of

Challenge Events Assistant

will sit within the CoppaFeel! Challenge Events team, in the Fundraising Department.


You will mostly work alongside our Bespoke Challenge Events Manager and another Challenge Events Assistant to support on CoppaFeel!'s Bespoke Challenge Events portfolio - consisting of our 5 flagship 'CoppaTrek!' events that will look to bring in over 2 million in 2025.


Whilst our trekking events will be your main focus, you may also have the opportunity to support our sporting events programme that includes iconic events such as the London Marathon, London Landmarks Half Marathon, Royal Parks Half Marathon and Hackney Half - to name but a few!


In this role, you will be the first point of contact for our CoppaTrek! participants, providing excellent supporter experience and building relationships whilst offering motivation and fundraising advice. Alongside delivering outstanding supporter care, you will also handle essential administrative tasks to ensure the smooth running of our day-to-day operations and so that our events go off without a hitch.


This role does require some evening and weekend work - although not behind the laptop! Instead you'll be lacing up your hiking boots, and walking and talking alongside our CoppaTrek! participants. Therefore, please bear in mind that as part of this role, you will be expected to travel and may have to stay away from home on occasion. Should you be required to work on weekends, you will be entitled to time off in lieu.


This is a hybrid role, with the expectation that you will attend the London office at least 2 days per week. You will also be required to attend the office for quarterly team meetings, department meetings and in person training. We will provide plenty of notice for when you are required to be in for these purposes


This is a brilliant opportunity for someone to join our growing fundraising team and get invaluable experience within the charity events sector - all whilst helping to shape the future of CoppaFeel!'s challenge events offering! You'll be at the forefront of our mission to educate and empower young people about the importance of early detection of breast cancer, and therefore we are looking for an enthusiastic and compassionate person, who thrives in a busy environment.

Duties and Responsibilities

Bespoke Challenge Events (CoppaTrek!)

Support the Bespoke Challenge Event manager with the planning and delivery of CoppaFeel!'s 5 CoppaTrek! events. Be the first point of contact for CoppaTrek! participants in the build up to, and following the event; including the sending of regular emails, phone calls, distribution of fundraising materials and the organisation of trekker Zoom meetups Assist with management of Events Inbox to ensure all emails are responded to in a friendly and timely manner Send fundraising materials, incentives and merchandise to our trek participants Provide an excellent supporter experience and build relationships with participants, whilst offering motivation, fundraising advice and ensure they reach their fundraising targets Be willing to attend our treks in person, assisting the Bespoke Challenge Events Manager with the smooth running of the event

General Responsibilities

Respond to a range of fundraising enquiries in a timely manner, liaising with supporters via email and over the phone as appropriate Send out ad hoc postal requests for Fundraising materials from CoppaFeel!'s office Maintain event database records and ensure supporter data is kept accurate and up to date Manage volunteers and fundraisers effectively, inspiring them to support CoppaFeel! long term Attend and support at additional events - including our third-party challenge events and our awareness events Work and collaborate across all departments of CoppaFeel! to ensure our health messaging and core values are at the heart of everything we do Work flexibly and sometimes remotely, with occasional work outside core hours including weekends (time off in lieu given for weekend work) Adhere to GDPR requirements. Participate in CoppaFeel! fundraising team and full team meetings.

Skills, Experience and Qualifications

Essential

Excellent organisational and time management skills Excellent communication skills via telephone, email, and digital platforms Exceptional interpersonal skills, especially ability to build relationships Very good administrative skills Ability to plan and meet deadlines Ability to work effectively with colleagues at all levels across the department and organisation Ability to successfully manage multiple projects and a busy inbox Comfortable meeting new people and building relationships Good initiative with an eagerness to learn Ability to be flexible and adaptable in high pressure situations

Desirable

Experience of fundraising or working in the charity sector Experience of attending charity sporting events Experience working with volunteers, supporters or clients Experience of working in an admin based role Experience of managing a busy inbox Good social media skills

Application information

Applications will close on Monday 14th July at 9am, with the aim to hold first round interviews during the week commencing 21st July.


CoppaFeel! reserves the right to close the vacancy early in the event that we receive a high number of applications before the closing date.


If you are taken through to the interview stage, we will send interview questions through to you 24 hours prior to the interview.

Main Benefits and Terms & Conditions

Annual Leave entitlement - 22 days + public holidays, a day off for your birthday and for Kris' cancerversary.


Benefits


Wellbeing fund Employee Assistance Programme Access to Self Space training and 1:1 therapy Core working hours 10am - 4pm 9 day fortnight Enhanced Maternity and Paternity Leave

Equality, Diversity, and Inclusion

At CoppaFeel! we support a diverse range of communities and we understand that diversity within our team is central and crucial to meeting the needs of the young people we exist to serve. We strongly encourage applications from Black, and people of colour, LGBTQIA+ candidates, candidates with disabilities, from men, and from those with a lived experience of cancer because we would like to increase the representation of these groups within the charity.


We promote equality, diversity and inclusion in our workplace and make recruitment decisions by matching the charity's needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We recognise the value in encouraging a diverse range of perspectives, skills, experience and knowledge at the charity.


While the successful candidate will be selected purely on merit, in the event of a tie between two candidates with equal suitability, we may select a candidate with lived experience of the issues we are seeking to address through our work.


We are a Disability Confident Employer and we commit to offering an interview for all applicants with disabilities who meet our required criteria for the role. If you have any accessibility requirements or need any adjustments for the interview process please get in touch.