Job Description

About Us

Elm Grove Primary School

'Aim High, Work Hard, Have Fun!'

Clerk to Governors

Job Purpose:

To provide administrative and procedural support to the Governing Body, ensuring its work is conducted efficiently, legally, and in accordance with statutory requirements. The Clerk plays a key role in facilitating effective governance and communication between governors, school leadership, and stakeholders.

Key Responsibilities:

Daily Duties:

Monitor and respond to emails from governors. Circulate relevant information to governors. Check for and manage complaints. Maintain and update Governor Hub, including calendar, meeting folders, and documentation.

Weekly Duties:

Review calendar for upcoming meetings and prepare agendas. Liaise with the Chair and Head Teacher to draft meeting agendas. Type, circulate, and publish minutes for Full Governing Body (FGB) and Finance Committee (FC) meetings.

Monthly Duties:

Ensure agendas and minutes are prepared for monthly meetings. Review policy checklist and notify staff of upcoming reviews. Monitor governance briefings and incorporate relevant items into agendas.

Annual Duties:

Organise and clerk the Pay Committee meeting. Update and create the Governance Improvement Plan (GIP). Develop planners for the academic year. Review and update annual governance documents including: + Code of Conduct
+ Visits Policy
+ Allowances Policy
+ Other statutory policies

Other Duties:

Update the Get Information About Schools (GIAS) database. Manage governor elections as needed. Respond to parental complaints when required. Organise and clerk additional panel meetings. Provide advice on statutory governance matters and legal frameworks.

Job Details

Salary:

Grade 4 (scale point 5-6)

Contract Type:

Permanent

Working Pattern:

Term Time only

Location:

Worthing, Elm Grove Primary

Interviews:

TBC


What You Need to Succeed

Person Specification:

Essential:

Strong organisational and administrative skills. Excellent written and verbal communication. Ability to maintain confidentiality and impartiality. Familiarity with governance procedures and statutory requirements, or a willingness to learn. Proficiency in using digital platforms (e.g., Governor Hub, email, document management systems).

Desirable:

Previous experience in school governance or clerking. Knowledge of education policy and legal frameworks. Minute-taking experience.

Further Information


Elm grove Primary School and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.


How to Apply


If you would like some more information about the role, or would like to discuss it further, please contact the school office (office@elmgrove.org.uk / 01903 249387).



To apply for the position, please complete the attached application form and send it to the school office (office@elmgrove.org.uk) by the closing date below.

Closing Date:

Friday 14th November 2025 at midday (12:00pm)

Start Date:

ASAP, to include a handover period with the current Clerk to Governors



Elm Grove Primary School is committed to safeguarding and promoting the welfare and safety of children and young people and expects all staff and volunteers to share this commitment. The successful appointment will be subject to satisfactory DBS check, references, medical and qualification checks.

NOTE TO CANDIDATES

- Please

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LOCATION

Worthing area

CONTRACT TYPE

Permanent

JOB TYPE

Education - School Support

CLOSING DATE

14 November 2025