Job Description

Job Title: Club Manager

Responsible to: The Board of Trustees

Job Brief

The post holder will be responsible for ensuring that the Club provides high quality childcare, within a positive, safe, and happy environment and in line with the Club operational plan. They will be responsible for planning and preparing a programme of activities, managing, and leading a team of playworkers, and taking responsibility for all relevant paperwork and administration. They will also have a role in the promotion of the Club in the local area.

To have responsibility for implementing and delivering the Early Years Foundation Stage Framework.

To devise, review and implement the Club's Operational Plan and to ensure that staff are operating within the legal framework.

Having regard to the EYFS and Club's Operational Plan, to ensure the staff team work together to provide children with high quality play opportunities, and that staff time and skills are deployed to offer children the attention, stimulus and support that will ensure opportunities for continuity and progression in play.

To have particular regard for Safeguarding of children in Club's care, to ensure that child welfare and safety is promoted within the setting, and that any child protection concerns are appropriately acted upon immediately, in line with the Club's Safeguarding Policy.

To take a lead on the liaison with new and prospective parents, providing information and answering enquiries and to attend promotional events at Our Lady's Queen of Martyrs Primary School for new parents. To assist in keeping the Club's website and its pages up to date with ongoing programmes and relevant information.

To lead the staff team in the planning of a diverse range of structured and free-play activities and resources for children of all ages attending club, including Holiday programmes. To have regard to ensure that all activities reflect positively the linguistic, religious, and cultural diversity of the community

To ensure that a healthy and balanced snack menu is always devised and accommodated, and that consideration is being taken of any dietary and allergy needs of children in Club's care.

To act as a key person to a small group of children, liaising closely and building an effective relationship with parents / carers to ensure that every child's learning and care is tailored to meet their individual needs.

To establish and maintain children's Learning Journals for your key children, to ensure observation and next steps in learning reflect high aspirations for children.

To ensure that the staff team are fulfilling their responsibilities within their key person role.

To ensure that staff are carrying out necessary daily checks and roles, as devised by rota. Ensuring that equipment is well maintained and safe to use before children arrive and at the end of sessions.

To ensure that the health, safety and welfare of children and all adults affected by the setting and its activities are maintained. To ensure that all accidents or near misses and hazards identified that are brought to their attention are recorded and dealt with effectively in accordance with the Club's Health and Safety Policy and risk assessment findings. To liaise with the Health and Safety lead on matters relating to health and safety.

To ensure that the setting is always operating lawfully, regarding the Children Act 2004; up to date insurance including public liability, and up to date OFSTED registration. To keep abreast of changes in legislation and ensure staff and the management board are made aware of key changes, reviewing policies as appropriate.

To be responsible for liaising with the OOSC Support Service on matters relating to the staff payroll and providing accurate details to enable monthly pay of the staff team.

To attend Leaders & Managers and Partnership meetings and feedback to the Management Board and staff as appropriate.

To lead on the implementation of actions following regulatory inspections, OOSC Support Service visits and City of York Council Club OOSC advisor visits, sharing findings with the Management Board.

To demonstrate a high level of professionalism always.#

To manage and lead a team of playworkers:

Providing induction for new staff members and ongoing refresher training of those requirements to other staff

Providing supervision for staff on a day to day basis

Setting and implementing staff rotas, in line with the statutory framework requirements

Ensuring staff are delivering their responsibilities in relation to children's learning journals and their key worker roles

Organising monthly staff supervisions, with recorded actions

Holding regular, minuted, team meetings

Implementing a documented, annual staff appraisal scheme for all members of staff

Identifying training and development needs, and ensuring these are met with each member of staff at their annual appraisal

Ensuring that staff are kept abreast of regulatory changes and any changes made within the Operational Plan.

Marketing and Promotion

To market and promote the Club in the local area.

Identifying local opportunities for promotion of the Club

Distribution of publicity, including electronically

Planning and implementing promotional events in consultation with management board (e.g. open days, competitions)

Maximising the take up of places in the Club with targets set and agreed with the Club Trustees.

Administration

To deal with administration as directed by the management committee including;

Dealing with enquiries and sending out appropriate information, with the assistance of the Deputy Manager

Maintaining the children register for all children attending club, ensuring it is up to date and that contact records are accurate

Processing bookings

Maintaining the daily register of attendance

Accident and incident records

Activity plans as devised by the staff team

Menus, with the assistance of the Deputy Manager

Records based on observations, as necessary

Accurate child/family information, with the assistance of the Deputy Manager

Staff personal information

Day to day financial administration (e.g. processing of vouchers, petty cash)

Health and safety records (e.g. fire drill, risk assessments), with the assistance of the Health and Safety Lead

Regular evaluations of the Club provision, independently, with parents/carers, children, and others

Invoicing of club customers, in line with the requirement set by the management committee

Processing of grant/funding applications

Relationships

To build and maintain positive professional relationships with parents/carers, and to encourage parental involvement in the Club, particularly on the management board. To deliver a high level of customer service to parents/carers and children, and deal with issues as they arise (e.g. late collection, parents/carers use of mobile phones, complaints)

To build and maintain positive and professional relationships with the owners of the building in which the Club operates, and to oversee day to day practical arrangements for the use of the venue.

To liaise with Social Care, local community groups and other play and childcare related agencies as necessary.

Other

To attend and provide a report for the termly Trustee meeting.

To attend training events as directed.

To be responsible for own professional development.

To keep completely confidential any information regarding the children, their families, management board members and staff which are learnt as part of the job, and in line with the confidentiality policy.

Any other reasonable duties as required.

Essential Criteria

At least two year's full-time experience (or equivalent) of caring for other people's children Experience of working in an out of school childcare or play work setting Experience of working in a senior or supervisory position and/or able to demonstrate the ability to take on a responsibility role Recognised qualification at level 3 or above An understanding of and commitment to the provision of high-quality childcare, and a knowledge of child development Knowledge of the EYFS, Ofsted inspection process and other relevant legislation Ability to lead a team, and build positive relationships with adults and children Good organisation skills and the ability to work on your own initiative Ability to provide a healthy, safe, and secure environment for children Good communication skills Commitment to a high level of customer service Understanding of equal opportunities and the ability to apply this to your work Fit to perform the duties of the post Well presented with a positive, professional approach
Desirable

Experience of working across a variety of childcare settings Good standard of general education Current first aid qualification Current food hygiene certificate Other related training
Advantageous

Additional skills (arts and crafts, sports, music etc) Computer literate Relevant qualifications or experience in training/ assessing and/or quality assurance
Job Types: Full-time, Permanent

Pay: 12.27-15.00 per hour

Expected hours: 37.5 per week

Benefits:

Company pension On-site parking
Work Location: In person