Job Description

Details

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Reference number

437125

Salary

37,841
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Executive Officer
UKRI Band D

Contract type

Permanent

Business area

UKRI - Commercial

Type of role

Commercial

Working pattern

Full-time

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Didcot

About the job

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Job summary

The UKRI Commercial Directorate is responsible for both procurement and non-procurement commercial activities within UKRI.


For procurement activities, the Directorate is responsible for assurance and the complete procurement cycle from beginning to end, including planning, sourcing and contract management for goods, services and works for the Organisation, in a legally compliant manner whilst obtaining value for money.


For non-procurement commercial activities, the Directorate provides commercial advice, operational support and assurance on non-procurement commercial activities and other contractual arrangements to support relevant business areas within UKRI to achieve their objectives.


For clarity, this role sits within the procurement activity of the Directorate but will assist on some non-procurement commercial activities where standardised activities are suitable.

Job description

Purpose of the role

To provide essential administrative support to Commercial team to ensure optimal delivery of services and compliance with public procurement regulations To provide insight and information to support and strengthen Commercial decisions Act as initial contact and escalation route to the Commercial Analyst and Senior Leadership team Support the development of local procurement and contract management skills within the team

Your responsibilities:

Governance and Assurance: Ensure all data and information held within the procurement team repositories are accurate, timely, and reliable. Reporting: Coordinate reporting from procurement team members, providing analysis and advice on corrective actions when needed. Document Management: Ensure accuracy, consistency, quality, and appropriate storage and maintenance of documentation in accordance with the UKRI Document Management Strategy. Process Improvement: Identify, define, and implement process improvements across procurement governance processes and interfaces. General administration: such as managing the procurement team calendar/inbox, collating reports, and producing meeting packs. General Administration: scheduling meetings, producing notes, capturing decisions and actions, and accurately capture and distil key information including technical discussions. Onboarding and Induction: Assist with the coordination of onboarding, induction, and offboarding of procurement team resources. Provide analytical support for contract renewals and extensions. Demonstrate commercial professionalism within area of responsibility Other duties as agreed from time-to-time with line manager.

Key Areas of Accountability

Reporting: Maintain the integrity and consistency of reporting outputs. SharePoint Administrator responsible for the Commercial team internal and external SharePoint Content and documentation accuracy Communication: Team inboxes are managed, and end user queries are responded to in a timely and professional manner Risk and Issue Management: Identify, monitor, and manage risks and issues, planning and implementing appropriate responses.

Person specification

The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).


Education, qualification and training:

Good general education and qualifications Desirable to have an analyst/procurement/business qualification
Key Skills:

Self-starter: Ability to work independently without the need for micro-management. Attention to Detail: Strong precision and accuracy in work. Organised: Ability to identify and proactively prioritise tasks. Helpful: Willingness to assist the wider team as necessary. Quick Learner: Ability to understand complex issues quickly. Versatile: Capable of handling a variety of tasks and solving problems effectively. Positive Attitude: Approachable personality with a positive, can-do attitude. Discreet: Ability to handle highly sensitive information with discretion.

Personal attributes:

Essential:

General Certificates of Secondary education including English and Maths grade 6 - 9 or equivalent experience. (S) Excellent written communication skills, including proficiency in MS Office packages (S) Strong Excel skills (capable of using formulas and pivot tables) (S&I) Experience in an administrative role ideally within a procurement or commercial environment (S & I) Excellent self-organisation skills, with a demonstrable ability to dynamically prioritise a workload (I) Proactive attitude to problem-solving (I) Proven ability to build relationships with a wide range of internal and external stakeholders (I) Experience of working in a large corporation or government body (S)

Benefits

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!

A list of benefits below:

An outstanding defined benefit pension scheme 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent) Employee discounts and offers on retail and leisure activities Employee assistance programme, providing confidential help and advice Flexible working options

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!


For further information on our benefits please see:


Benefits of working at UK Research and Innovation (UKRI)



Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org


Please note, if you will require sponsorship to work in the UK, as part of your sponsorship application, you and any dependants travelling with you, will be required to pay costs directly to The Home Office for the application before you start your role with us. UKRI is normally able to reimburse some, or all of these fees after you have become an employee and this can be discussed with the Hiring Manager. For more information, please visit https://www.gov.uk/skilled-worker-visa/how-much-it-costs or contact Recruitment@ukri.org.

Benefits

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Alongside your salary of 37,841, UK Research and Innovation contributes 10,962 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

1st interview incl presentation.


Interviews with either take place face to face in person, or remotely via Teams.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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Contact point for applicants

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Job contact :

Name : Recruitment Team Email : recruitment@ukri.org
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Recruitment team

* Email : recruitment@ukri.org