Job Description

Company Secretariat & Executive Assistant

Location:

Remote (UK-based preferred)

Type:

Part-Time (16 hours per week)

Rate:

14.10 per hour

About Us

SP Index (Social People Index) is a dynamic and growing UK-based company specialising in social media and OSINT employment background checks. With a fully remote team and a strong international presence, we work at the forefront of digital risk and reputation screening.

The Role

We are seeking a highly organised and proactive

Company Secretariat

to support our Executive Director and leadership team. This is a diverse part-time role combining HR coordination, financial administration, executive assistance, and internal event management. The ideal candidate will be confident working independently and managing multiple responsibilities in a remote-first environment.

Key Responsibilities

Recruitment Support:

Coordinate the end-to-end recruitment process, from job posting to candidate communication and onboarding Maintain recruitment records and liaise with team leads and candidates to schedule interviews and follow-ups

HR Administration:

Maintain accurate employee records using company HR software Draft employment contracts and assist with performance review scheduling and processes Ensure compliance with HR policies and procedures

Bookkeeping & Financial Admin:

Assist with invoice management, expense tracking, and basic bookkeeping tasks Liaise with our external accountant and payroll provider

Executive Support:

Provide high-level support to the Executive Director, including meeting preparation, and appointment & travel coordination Draft correspondence and maintain confidential records Support the planning of internal meetings and company documentation

Internal Event Management:

Organise and coordinate company staff gatherings, retreats, and virtual events Manage logistics, budgets, travel, and communications for staff events Work with senior leaders to ensure events align with company values and objectives

Requirements

Proven experience in a similar Company Secretariat and office management roles Strong administrative, organisational, and multitasking skills Familiarity with HR processes and financial record keeping Proficiency with Microsoft 365 and remote collaboration tools (e.g., Teams, SharePoint, Zoom) Discretion, reliability, and a proactive attitude

Desirable

Experience working in a compliance-focused business Some knowledge of UK employment law and HR best practice or experience with HR tools such as Employment Hero Bookkeeping qualification or experience with tools like Xero Event planning experience, particularly for remote teams

What We Offer

Remote working with flexible hours (16 hours per week) 14.80 per hour Annual bonus scheme A supportive and values-driven culture Opportunity to make a meaningful contribution in a growing, mission-led business
Job Types: Part-time, Permanent

Pay: From 14.10 per hour

Expected hours: 16 per week

Benefits:

Bereavement leave Company events Company pension Flexitime Work from home
Application question(s):

Do you have a quiet space at home to work without interruption? Do you have an internet speed at home which is minimum 100mbps?
Education:

Certificate of Higher Education (preferred)
Work authorisation:

United Kingdom (required)
Work Location: Remote

Application deadline: 20/07/2025
Expected start date: 01/08/2025