Job Description

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Creating highly ethical and collaborative property partnerships.

To provide proactive, organised administrative support across the business, ensuring seamless coordination between site teams, office functions, clients, and residents. This role is key to maintaining quality project documentation, issuing purchase order approvals, and supporting positive communication with all stakeholders.

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Your profile

Key Responsibilities

Administrative & Office Support

Maintain and manage project documentation, digital filing systems, and supplier records Prepare and issue letters, notices, and admin correspondence to clients and residents Track incoming enquiries and ensure timely responses from relevant teams Schedule internal meetings, contractor briefings, and update calendars Order and maintain stock of office and site consumables

Project Support & Coordination

Assist in the preparation and distribution of RAMS, job packs, and site documentation Support construction and site teams by coordinating project paperwork Liaise with subcontractors to gather required documentation (e.g. insurances, accreditations) Maintain trackers for contract compliance and H&S schedules Liaise with internal finance departments to ensure great record keeping and timely payments

Stakeholder Liaison

Serve as a first point of contact for administrative queries from clients, consultants, and residents Draft and distribute updates (e.g. works schedules, disruption notices, completion letters) Log and escalate complaints or issues raised by residents to the project team

Procurement Admin

Raise and issue purchase approval orders in line with company procedures Track orders placed by the team and liaise with suppliers to confirm delivery timelines Maintain records of approved suppliers and work with the Office Manager to manage vendor onboarding

Skills & Experience Required

Essential:

Strong organisational and multitasking skills with attention to detail Excellent written and verbal communication Comfortable with Microsoft Office and document management systems Calm, professional approach when dealing with residents or client representatives Confident working in a team and coordinating between departments

Desirable:

Experience in a construction, property, or facilities management environment Familiarity with project-based admin or document control Exposure to PO systems or procurement processes

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What We Offer

A collaborative and growing environment where your contribution is valued Hands-on exposure to the operations of a main contractor Pathways to roles such as Office Manager or Project Coordinator 20 days annual leave + bank holidays Birthday gifted as day off and discretionary closure over Christmas Company pension scheme Friendly team culture and regular team events
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About us

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Be Part of Something Bigger

Join a company that values integrity, collaboration, and sustainability. Together, we're shaping the future of property services with innovative solutions and a commitment to excellence.