Job Description

Wage: starting from 12.70 per hour dependant on level of experience

Hours: Monday - Friday 8-5

Benefits: 20 Days holiday plus bank holidays

Free parking on company premises

Scope to develop the role

Company overview:

Acoustic GRG Products Ltd is a small family business with over 30 years trading in the acoustic industry. We liase, design and manufacture as well as supplying and installing a wide range of award winning acoustic products for the UK and European market.

Job role:

We have a vacancy for a Construction Secretary/Adminstrator to work in our office, some site visits may be necessary.

As a Construction Adminstrator you will be crucial to supporting our project teams by ensuring smooth administrative operations across all phases of project implementation. Your organisational skills and attention to detail will help us manage documentation, schedules, and communications effectively, therefore experience in a construction, manufacturing or architectural practice would be beneficial.

An interest in the acoustic/music industry would be a bonus.

Key Responsibilities:

Assist with Estimating when tendering for Projects, estimating experience is required and further training will be given. Assist Installers in the administration of projects, including scheduling meetings, maintaining project documentation, and preparing reports. Maintain and update project documentation, including contracts, change orders, and progress reports. Coordinate communication between team members, subcontractors, and clients to ensure project information is accurately shared. Monitor project schedules and deadlines, ensuring that all tasks are completed in a timely manner. Prepare and distribute minutes of meetings and action items, following up to ensure timely completion and meeting deadlines. Assist in the management of project budgets and assist with invoices and payment processes. Support the procurement process by sourcing materials for best prices and ensuring workshop have what is needed for each project Support MD where possible to maintain smooth flow of projects

Requirements

Proven experience as a project administrator - experience required with the understanding and the ability to read project drawings and associated material. Proven experience as a project administrator or in a similar administrative role in a construction/manufacturing industry would be ideal. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Excellent written and verbal communication skills to talk to clients and suppliers on the phone or when they visit the office or visiting them on site. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software. Attention to detail and a strong commitment to accuracy essential when estimating and throughout the role. Ability to work collaboratively in a team environment and build strong working relationships with new and existing staff and clients. Understanding of project management principles and methodology is a plus. Strong problem-solving skills and ability to adapt to changing circumstances. Full UK driving license, as some travel may be required to visit clients and installers on site.
Job Type: Full-time

Pay: From 28,000.00 per year

Benefits:

On-site parking
Work Location: In person