Job Description

Job Advert


Internal Job Title:

Construction Administrator (fixed term contract - 14 months)

Business:

Lucy Developments

Location:

Oxford (Hybrid)

Job Reference No:

3995

Job Purpose:

This role would be to provide administrative support to the Lucy Developments Team, predominantly around purchasing, supplier and contractor engagement, and utility management.


The role would work closely with many different departments across the business, ensuring robust supplier onboarding and accurate and on time payment, to supporting compliance and engaging directly with contractors and suppliers.

Business Overview:

Lucy Developments is a developer of high-end, sustainable homes in and around Oxfordshire.


The business partners with the very best architects, designers and craftsmen to create bespoke properties for sale in prime locations within a 90-minute commute of Oxford. Sustainable and ecological features are an integral part of each build, with all properties attaining EPC A or B energy-efficiency ratings and delivering 10% biodiversity net gain.

Job Context:

The role will report to the Lucy Developments Business Coordinator, supporting them to ensure the smooth running of the developments business. They will work closely with all other team members across different departments, to ensure we meet deadlines and targets.


The role will also provide administrative support to the Operations Manager, Project Managers, Quantity Surveyor and Directors.


The role will ensure service excellence and compliance is at the forefront of the processes across the business.

Job Dimensions:

This role will predominantly be based at our head office in Oxford but will also require some visits to site from time to time.


The role reports to the Operations Manager.

Key Accountabilities:

New supplier onboarding process Management of the LDL Support Inbox Supporting contractor tender process, ensuring correct health and safety paperwork has been received Facilitating initial engagement with consultants Supporting and ensuring compliance of all procedures amongst the team, feeding back on any bottle necks Managing version control on health and safety documents and questionnaires Completion of credit application forms for suppliers Raising, amending, and completing Purchase Orders for projects and departmental spend Support QS, Project Manager on the set up and monitoring of contractor and sub-contractor Purchase Orders Running reports on goods received not yet invoiced Ensuring prompt payment of suppliers and contractors through effective communication Support bi-weekly payment runs Running cost reports for the project CVR and conducting monthly review meetings Ordering of PPE/Workwear for team when requested Completing team PPE review annually Ordering site equipment/sundries (ie welfare items like toilet roll, hand soap, fuel) Utilities - organising meter reads and accounts on completed new homes Monthly reconciliation of credit cards Database/System management of supplier and project records. I.e. set up site and plots Data input and reporting on sustainability progress and goals Supporting data collection for Sustainability targets Supporting booking and record keeping of training General Document Management Assist with Utility set up Senior Management Meeting scheduling Attend meetings on-site as required Provide support to the Business coordination manager and Construction coordinator when required Cover for Customer Service mailbox Any other ad hoc duties that may be required

Qualifications, Knowledge, and Experience

Essential

Experience in a busy office environment Experience in a customer focused environment Experience of working with finance packages and raising purchase orders

Desirable

Experience in property management and/or construction Knowledge of construction projects and contract management Experience of marketing and using a content management system

Behavioural Competencies

Must have a positive and confident approach to tasks Must be a proactive communicator with excellent interpersonal and customer service skills Be confident and strong willed and don't accept second best Excellent attention to detail Must be resilient and confident when dealing with contractors and suppliers An ability to think logically and practically Good analytical and problem-solving skills Team player

Does this sound interesting? We would love to hear from you. Our application process is quick and easy. Apply today!

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