Job Description

Overview

We are seeking a highly organised and detail-oriented Construction Administrator / PA to join our team working directly with management. This role is vital in supporting our construction projects through efficient administrative management, ensuring smooth communication, and maintaining accurate documentation. The ideal candidate will possess strong office experience, excellent computer skills, and the ability to handle multiple tasks with professionalism and efficiency. This position offers an excellent opportunity to develop your career within the construction industry while contributing to the successful delivery of projects and ensuring the smooth running of the directors office.

Duties

Manage and maintain project documentation, including contracts, plans, and reports Coordinate schedules and appointments for project teams and clients Handle correspondence via email, phone calls, and written communication with professionalism and courtesy Input data accurately into systems such as QuickBooks, Microsoft Office, and Google Workspace Assist with invoicing, billing, and financial record keeping using relevant software Organise meetings, prepare agendas, and take detailed minutes for project meetings Support procurement processes by maintaining supplier contact lists, placing and tracking orders Perform general administrative tasks including filing, photocopying, and data entry to ensure efficient office operations Liaise with various stakeholders to facilitate smooth project workflows

Qualifications

Proven office experience within an administrative or clerical role Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint). Experience with Xero or similar accounting software is desirable Excellent organisational skills with the ability to prioritise tasks effectively Strong typing skills for efficient data entry and document preparation Good phone etiquette and professional communication skills Previous administrative experience in the construction or related industry is advantageous Ability to work independently as well as part of a team in a fast-paced environment
This position provides an engaging work environment where organisational excellence is valued. The successful candidate will play a key role in supporting our construction projects from inception through completion working directly with the Managing Director.

Job Type: Full-time

Pay: 24,420.00-43,585.07 per year

Work Location: In person