Job Description

Summary Become part of a winning team and help to deliver the Green Energy transition.
The Construction Function Office Manager reports to the Construction & Commissioning (C&C) Region Leader.
This role involves providing daily administrative management and support to the C&C Region Leader and the overall Construction Function.
The manager oversees the administrative tasks in both the central office and the construction field offices. By ensuring efficient administrative operations, this role directly contributes to the successful delivery of the construction projects.

Main tasks are the following:

• Line Management, supervision and monitoring of Construction Administrators (central office and remote construction field administrators).
• Management of contingent labour purchase order (PO) process and invoice validation to ensure labour services and relationships are maintained.
• Management of the onboarding, induction and separation process of permanent and contingent construction professionals.
• Time-sheet management.
• PPE Management.
• Vehicle Management (employees and field hire).
• Maintaining of Construction professionals Training and Competence records and liaising with GEV's EHS & Regulatory Training Co-ordinator.
• Organisation and coordination of Construction internal and external Stand-down and Leadership events.
• Assisting in the creation of supplier framework agreements, and subsequent management of Construction site infrastructure suppliers i.e. welfare providers, IT support, waste management, site supplies etc.
• Act as the construction point of contact for Construction professionals, suppliers, visitors and clients.
• Organising Construction office filing and record-keeping systems, implementing and maintaining procedures/office administrative systems.
• Assist Construction Management Team in travel bookings and expense submission.

Management of the Construction field purchases process:

• Management of site service POs, to ensure these services are not at jeopardy.
• Resolve and support Construction supplier invoices queries.
• Reconciliation of P Card purchases.
• Set up of local site infrastructure providers.

Network & Links
Internal: Construction Senior Management Team and overall Construction department, Project Management Function, Sourcing, Procurement and Finance Functions, Engineering Function, HR Function.
External: clients, construction suppliers and subcontractors.
Major Responsibilities:
Health and Safety:

• Demonstrate EHS leadership, ensure the application of GEV's EHS Policy and procedures in all daily activities.
• Reward and encourage proactive steps toward all matters related to EHS in the workplace.
• Participates in EHS Gemba walks when visiting construction sites.
• Sets an example by demonstrating the proper acts and actively observing work conditions and behaviours, giving immediate & constructive feedback, and celebrating achievements and/or safe behaviours.
• Actively and routinely promotes the identification of hazards and near misses to their teams.
• Actively participates in defining corrective actions when work is unsafe or when an uncontrolled risk is observed.

Quality:

• Ensure Compliance with Region and Global Construction quality Processes.
• Initiates and participates in improvement actions on Construction processes, tools, and documents.
• Identify areas of improvement in Construction operating and administrative procedures.

Key performance indicator management and reporting:

• Time-sheet submissions.
• Audits of Construction Field Offices.

Skills / Qualifications:

• Skilled and experienced with SAP, Fiori, EASY and other business software tools.
• Reliability and discretion: you will often learn of confidential matters.
• Adaptability.
• Excellent communication, negotiation and relationship-building skills.
• Organisational skills.
• Problem solving skills.
• Initiative.
• Leadership and the ability to 'make things happen'.
• Budgeting and cost optimisation skills.
• Attention to detail.
• Ability to communicate effectively, and to accurately and concisely report both verbally and in writing. Proficiency in ENGLISH mandatory. However, additional language proficiency in European languages will be an added advantage.

Experience:

• Previous experience in roles associated in the management of a Construction office.
• May be required to travel to various project sites across the region.
• IT proficiency including collaborative platforms & Microsoft Office and other software Tools.

About Us:
Grid Solutions, a GE Vernova Renewable Energy business, serves customers globally with over 13,000 employees. We provide power utilities and industries worldwide with equipment, systems and services to bring power reliably and efficiently from the point of generation to end power consumers. Grid Solutions is focused on addressing the challenges of the energy transition by enabling the safe and reliable connection of renewable and distributed energy resources to the grid. We electrify the world with advanced grid technologies and accelerate the energy transition
GE Vernova is a world leader in the energy solutions market with a portfolio of energy businesses across the globe. Grid Solutions provides equipment, systems, and services to bring power reliably and efficiently from the point of generation to end power consumers. We electrify the world with advanced grid technologies and accelerate the energy transition - and we want you to be part of that change and enjoy imagination at work.
If you are ready to make a difference and usher in a new era of clean, reliable energy, come join us.
About GEV Grid Solutions:
At GEV Grid Solutions we are electrifying the world with advanced grid technologies. As leaders in the energy space our goal is to accelerate the transition for a more energy efficient grid to full fill the needs of tomorrow. With a focus on growth and sustainability GE Grid Solutions plays a pivotable role in integrating Renewables onto the grid to drive to carbon neutral. In Grid Solutions we help enable the transition for a greener more reliable Grid. GE Grid Solutions has the most advanced and comprehensive product and solutions portfolio within the energy sector.
Why we come to work:
At GEV, our engineers are always up for the challenge - and we're always driven to find the best solution. Our projects are unique and interesting, and you'll need to bring a solution-focused, positive approach to each one to do your best. Surrounded by committed, loyal colleagues, if you can dare to bring your ingenuity and desire to make an impact, you'll be exposed to game-changing, diverse projects that truly allow you to play your part in the energy transition.
What we offer:
A key role in a dynamic, international working environment with a large degree of flexibility of work agreements
Competitive benefits, and great development opportunities - including private health insurance.
Additional Information
Relocation Assistance Provided: No

Skills Required