Job Description

Construction / Mechanical Services / Air Conditioning Office Administrator

Job Summary:

The position available is responsible for ensuring the smooth day-to-day operation of the office by managing administrative tasks and supporting staff. This role is vital in creating a productive, organized, and professional work environment.

Key Responsibilities:

Manage front desk duties including answering phones, greeting visitors, accepting deliveries, and handling enquiries. Handle incoming and outgoing correspondence (emails, mail, couriers). Assist with document preparation, quotes, tender breakdowns, orders, operating & maintenance manuals and schedules. Contacting suppliers for quotations and logging of information. Support the HR or finance team with personnel records, timesheets, and invoices if needed. Provide administrative support to project managers / site teams and engineers. Occasional support to the Maintenance department, with call outs and breakdowns. Checking sub-contractors insurance / accreditation certification is in date and chase when expired.

Qualifications

The suitable candidate must have the following:

2+ years of experience as an administrator, preferably in Construction / Mechanical Services / Air Conditioning industry.

Proficiency in Microsoft Office (Word, Outlook & Excel)

Excellent organizational, communication, and problem-solving skills.

Ability to manage multiple tasks and deadlines efficiently.

Excellent written and verbal communication abilities.

Salary - Dependant on experience

Hours - Monday to Friday 8.30am - 5.30pm

Benefits

Sick pay

22 days annual leave

Company is employee owned, which brings many additional long-term benefits.

Company Pension

Yearly bonus (Paid 6 Monthly) following 12 months of service.

Job Types: Full-time, Part-time, Permanent

Pay: 24,000.00-32,000.00 per year

Benefits:

Company pension Free parking Sick pay
Education:

A-Level or equivalent (required)
Experience:

Administrative: 2 years (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person