Job Description

Contracts Administrator

Location: Preston, Lancashire

Company: Allied Access

Job Type: Full-Time | Permanent | Office-Based

Salary: Competitive, based on experience

Industry: Construction / Access / Scaffolding / Infrastructure

About Us

Allied Access is a leading provider of access solutions for some of the UK's most ambitious construction and infrastructure projects. With a reputation built on safety, quality, and innovation, we deliver scalable solutions that support the successful completion of complex builds.

We are now looking for a highly capable and detail-driven Contracts Administrator to join our growing commercial team.

The Opportunity

This role is central to the operational success of our business. You'll work closely with our Finance Manager, Commercial Manager and Operations Manager to coordinate contracts, manage procurement, and ensure smooth documentation and compliance across all project stages.

This is an exciting opportunity for someone with a passion for structure, communication, and problem-solving in a high-paced environment.

What You'll Do

Contract & Commercial Administration

Maintain subcontracts, work orders, and commercial documentation. Track and reconcile monthly valuations and performance metrics. Prepare and manage variations, applications for payment, and final accounts. Coordinate all project documentation -- from client instructions to compliance records. Support tendering processes, bid submission, and contract change management. Liaise with clients, suppliers, and internal teams to ensure timely deliverables and resolution of issues.
Procurement & Supply Chain Management

Process and track purchase orders, delivery notes, and invoice reconciliations. Maintain supply chain records including insurance certificates and warranties. Manage goods receipting and maintain accurate procurement logs. Build strong relationships with suppliers and subcontractors.
Administrative & Operational Support

Provide high-level administrative support to the Operations and Commercial teams. Organise and minute meetings, ensuring action items are captured and followed up. Maintain structured filing systems for both hard copy and digital documentation. Coordinate office activities including diary management, travel bookings, and resource planning.
HR & Office Coordination

Support employee onboarding and offboarding processes. Coordinate business hospitality and event ticket distribution. Ensure compliance with internal systems including the Athena system, ISO documentation, and company policies.
Marketing & Business Development Support

Assist with updating the company website and social media content. Prepare presentations and reports for client meetings and tenders. Support lead generation activities through research and monitoring.
Health, Safety, Quality & Environment

Adhere to company HSEQ standards and ISO Integrated Management Systems. Ensure all documentation and activities comply with safety legislation and industry best practices. Participate in audits, inspections, and improvement initiatives.

About You

Experience & Skills

Minimum 2 years' experience in a similar role in the construction or access industry. Deep understanding of commercial workflows, contract administration, and procurement processes. Strong financial awareness and accuracy in cost tracking and reporting. High-level ICT proficiency -- especially in Microsoft Office (Excel, Word, Outlook, PowerPoint). Familiarity with construction contracts (JCT/NEC) and NASC standards is an advantage.
Personal Attributes

Exceptional attention to detail and accuracy. Highly organised and able to manage competing priorities. Strong communicator, both written and verbal. Professional, reliable, and capable of working independently. Team-oriented and motivated by collaboration and achievement.
Education & Training

A-Levels or equivalent minimum. Further education in Business Administration, Construction Management, or Commercial Management preferred. Additional training in Contract Law, Procurement, or Construction Document Control is desirable.

What We Offer

Competitive salary (based on experience) Opportunity to work on high-profile and diverse construction projects A supportive and inclusive workplace culture Ongoing professional development and training opportunities Career progression within a growing company

How to Apply

To apply, please submit your CV and a short cover letter via Indeed outlining how your skills and experience align with this role. We encourage early applications as interviews will be held on a rolling basis.

Equal Opportunities

Allied Access are equal opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees.

Job Types: Full-time, Permanent

Pay: From 23,791.00 per year

Benefits:

Company pension On-site parking
Schedule:

Monday to Friday
Work Location: In person

Reference ID: ALL-CA-064