Job Description

To use skills to support planning, organising and delivery of procurement and contract projects Proactively chase progress against action logs arising from contract management meetings with suppliers and providers Support effective risk management within specific programmes of work and ensure effective communication with all stakeholders, producing update information as necessary Ensure reporting of any supplier issues or performance concerns are recorded accurately Facilitate Procurement Virtual Panel meetings and Contract Management meetings, internal and external stakeholder meetings as necessary To create Purchase Orders, raise Invoices, and receive goods on the Access Finance system Using a range of software programmes to produce, maintain and distribute documents, including reports, spreadsheets, agendas and presentations, accurately and to specified deadlines To take minutes of meetings where necessary, typing and distribution of electronic minutes, action plans and any supporting papers Use analytical skills and judgement to assess opportunities and potential solutions and make appropriate recommendations To manage and prioritise incoming emails, initiating responses (where appropriate) using own initiative and judgement whilst ensuring accurate and timely communication to other parts of the organisation Photocopying, scanning, distributing, filing and organising letters, reports and other documents Monitoring and responding to queries from the contracting email inbox Maintain Contract & Procurement management policies and procedures Setting up and maintaining comprehensive, confidential records and filing systems, ensuring that all records are kept up-to-date and filing is carried out in a timely manner Opening, sorting and actioning incoming mail, and ensuring that outgoing post is sent in a timely manner To maintain schedules and diaries and organise and service meetings which may involve travel to and from other venues. This will include issuing meeting invitations, formulating agendas, distributing papers, making room bookings, arranging meeting room layout, equipment, hospitality, greeting visitors and taking formal minutes or notes at meetings To demonstrate a high level of discretion and confidentiality To perform tasks that require frequent periods concentration to ensure accuracy, including use of computers, planning and preparing documents Comply with the provision of ECCH policies on Health & Safety at work and Risk assessment, reporting hazards within the working environment and completing accident and untoward incident documentation as necessary Undertake any other duties in line with the role as directed by the Head of Contracts & Procurement Attend all statutory training as dictated by the organisation To participate in the staff appraisal scheme and Personal Development Programme All roles within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our Values and Signature Behaviours in the care and service they provide to patients, service users, stakeholders and colleagues. All members of staff should consider these as an essential part of their job role. Our Values outline the core behaviours that we can all achieve and are summarised as an acronym within the word CARE.

These stand for:

Compassion, Action, Respect and Everyone. Underpinning our Values are our Signature Behaviours which highlight by taking the right actions we continue to build a strong culture. Our four Signature Behaviours are: Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together.