Job Description

Job Title:

Conveyancing Secretary

Department:

Conveyancing

Role Description:

The Conveyancing Secretary role will focus on general secretarial and administrative duties.

Key Duties and Responsibilities

Document Production:

Producing, preparing, and amending legal documents, letters, contracts, and forms (e.g., Land Registry forms, transfer deeds, completion statements) using audio and copy typing.

File Management:

Opening, closing, and maintaining client files, ensuring all information is accurately recorded and stored in the firm's case management system (e.g., Proclaim, LEAP).

Client and Third-Party Liaison:

Acting as a key point of contact for clients, estate agents, mortgage lenders, and other solicitors, providing updates and answering general queries in a professional manner.

Administrative Support:

Managing diaries, scheduling appointments and meetings, handling incoming calls and correspondence (post, email, fax), photocopying, scanning, and general office tasks.

Conveyancing Support:

Assisting with specific parts of the conveyancing process, such as conducting due diligence checks (e.g., Anti-Money Laundering), obtaining required documentation, and supporting with mandatory property searches.

Compliance:

Ensuring practical compliance with regulations like the SRA Code of Conduct and the Data Protection Act (GDPR), and maintaining client confidentiality.

Skills and Qualifications

Experience:

Previous experience as a legal secretary, specifically within a conveyancing or property department, is highly preferred.

Technical Skills:

Excellent IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with legal case management systems and the Land Registry portal.

Communication:

Strong written and oral communication skills, with a good command of written English and a professional, courteous manner when dealing with clients and colleagues.

Organisation:

Excellent time management, organisation, and prioritisation skills, with the ability to manage a busy workload and meet tight deadlines.

Attention to Detail:

A keen eye for detail and accuracy, which is paramount in legal documentation and procedures.

Personal Attributes:

Tact, integrity, discretion, a proactive approach, and the ability to work independently and as part of a team are essential qualities.

Qualifications:

While experience is often key, relevant qualifications such as a Level 3 Diploma for Legal Secretaries are desirable.
The role is busy and varied, requiring a blend of administrative competence and a solid understanding of the conveyancing process to effectively support fee earners and clients throughout the property transaction journey.

Job Type: Full-time

Pay: Up to 23,000.00 per year

Benefits:

Company pension Free parking On-site parking
Work Location: In person