Job Description

The salary noted is the full time equivalent salary. This will be pro-rated to reflect the part-time hours associated with the role

Job Overview

The Corporate Executive Assistant will assist the Secretary by carrying out strategic and organisational tasks. These include co-ordinating the quarterly meetings of Commissioners and internal strategy and management meetings in accordance with the Welsh Government's guidelines in order to accurately reflect the work of the Commission.

Additionally, the role will play a key role in supporting the Commission's Welsh Language and Equality and Diversity Officers through co-ordinating compliance-related tasks including reports.

Responsibilities

Responsibility for co-ordinating reports, papers and documents for key meetings including Commissioners meetings, Cadw Monitoring meetings, and other planning and liaison meetings and take minutes where required. Preparing minutes of the Commissioners' meetings and other management meetings as required. Responsible for collating and co-ordinating the Commission's quarterly performance monitoring procedures. Liaising with staff responsible for co-ordinating, collating and maintaining the Commission's Risk Register. Maintaining relationships and working in partnership with colleagues at all levels across the organisation and with external agencies and bodies. Research and prepare key documents as and when required and present them when necessary to Commissioners, managers and/or staff. Be the first point of contact for enquiries relating to the Secretary. Ensure any messages are forwarded or actioned quickly and efficiently. Ensure that the Secretary's correspondence is dealt with quickly and efficiently where appropriate and to a high standard. To support both the Welsh Language Officer and the Equality and Diversity Officer in meetings and the preparation of reports. Additionally to take ownership of co-ordinating the process of completing and filing impact assessments to. Assist the Secretary in developing and progressing policies and strategies in order to comply with new Welsh Government initiatives. Undertake appropriate project, outreach work, or other duties as may be agreed by the Secretary.

Experience

Demonstrate proven experience of working in an administrative role and / or appropriate professional or academic qualifications (such as a level 3 accredited diploma in Office Administration) Ability to develop and maintain positive and professional working relationships with staff and external contacts including the Welsh Government and other outside organisations. Ability to work with a high degree of autonomy, proactivity and minimal supervision and be responsible for prioritising own work load in light of organisational and conflicting priorities. A good understanding of working across the Microsoft 365 suite of apps (e.g., Outlook, Teams, SharePoint, OneDrive), basic troubleshooting skills, and confidence in learning new software packages. Experience working with AI tools, particularly Microsoft Co-Pilot, would be advantageous. Have a strong commitment to effective customer service and understand the importance of this to a public information organisation. Be committed to a team-based approach to achieving objectives. Have an understanding of the Royal Commission's Welsh Language Policy. A basic knowledge and competence of spoken and written Welsh to a minimum of level 3 on the Welsh Skills Assessment Framework: https://rcahmw.gov.uk/wp-content/uploads/2020/09/Welsh-Skills-Assessment-Framework.doc
Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: 29,657.00-33,748.00 per year

Expected hours: 22.2 per week

Benefits:

Company pension Flexitime Free flu jabs Health & wellbeing programme On-site parking Sick pay Work from home
Work Location: Hybrid remote in Aberystwyth, SY23 3BU