Job Description

Details

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Reference number

434778
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Salary

29,657 - 33,748
The salary quoted is the full time equivalent salary based on 37 hours per week. Please note that the salary will be pro-rated in accordance with the part time hours of the role.
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Executive Officer###

Contract type

Fixed term###

Length of employment

12 months###

Type of role

Administration / Corporate Support###

Working pattern

Part-time###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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The Royal Commission is based in Aberystwyth, but the role offers an opportunity for Smart Working arrangements which will include both working from the office in Aberystwyth and home/remote working.

About the job

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Job summary

The Royal Commission was established in 1908 and is a recognised centre of excellence in the heritage field. We are sponsored by the Welsh Government and analogue to them for pay, grading and most of our terms and conditions of service. We employ around 30 people at our offices in Aberystwyth, some of whom work on externally funded projects. Although small, the Commission is a friendly and dynamic place to work with staff who are highly skilled and qualified, enthusiastic, focused and committed to their work. Most of our staff fulfil specialist roles, for example in archive administration, archaeology, architectural history, or information management. Their work is guided by the Secretary/CEO of the Commission and by its Chair and Commissioners.


The Commission has successfully signed up to several initiatives over the years including the Mindful Employers Charter, the Disability Confident Scheme and the Dying to Work Scheme. As an organisation based and working in Wales, we are committed to developing a bilingual workforce and are investing in our staff and in providing opportunities for them to learn Welsh and develop their language skills. In 2018 we were pleased to be awarded the Ceredigion, Powys and Carmarthenshire Welsh in the Workplace Award. The Commission is also a Living Wage employer.


The Corporate Executive Assistant will assist the Secretary by carrying out strategic and organisational tasks. These include co-ordinating the quarterly meetings of Commissioners and internal strategy and management meetings in accordance with the Welsh Government's guidelines in order to accurately reflect the work of the Commission.


Additionally, the role will play a key role in supporting the Commission's Welsh Language and Equality and Diversity Officers through co-ordinating compliance-related tasks including reports.

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Job description

Key tasks

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Responsibility for co-ordinating reports, papers and documents for key meetings including Commissioners meetings, Cadw Monitoring meetings, and other planning and liaison meetings and take minutes where required. Preparing minutes of the Commissioners' meetings and other management meetings as required. Be responsible for collating and co-ordinating the Commission's quarterly performance monitoring procedures. Liaising with staff responsible for co-ordinating, collating and maintaining the Commission's Risk Register. Maintaining relationships and working in partnership with colleagues at all levels across the organisation and with external agencies and bodies. Research and prepare key documents as and when required and present them when necessary to Commissioners, managers and/or staff. Be the first point of contact for enquiries relating to the Secretary. Ensure any messages are forwarded or actioned quickly and efficiently. Ensure that the Secretary's correspondence is dealt with quickly and efficiently where appropriate and to a high standard. To support both the Welsh Language Officer and the Equality and Diversity Officer in meetings and the preparation of reports. Additionally to take ownership of co-ordinating the process of completing and filing impact assessments to. Assist the Secretary in developing and progressing policies and strategies in order to comply with new Welsh Government initiatives. Undertake appropriate project, outreach work, or other duties as may be agreed by the Secretary. ###

Person specification

Essential

Desirable

Demonstrate proven experience of working in an administrative role and / or appropriate professional or academic qualifications (such as a level 3 accredited diploma in Office Administration)



Experience working in a Corporate Administration / Governance role within the Public Sector



Ability to develop and maintain positive and professional working relationships with staff and external contacts including the Welsh Government and other outside organisations.



Ability to work with a high degree of autonomy, proactivity and minimal supervision and be responsible for prioritising own work load in light of organisational and conflicting priorities.



A good understanding of working across the Microsoft 365 suite of apps (e.g., Outlook, Teams, SharePoint, OneDrive), basic troubleshooting skills, and confidence in learning new software packages. Experience working with AI tools, particularly Microsoft Co-Pilot, would be advantageous



Have a strong commitment to effective customer service and understand the importance of this to a public information organisation.



Be committed to a team-based approach to achieving objectives.



Have an understanding of the Royal Commission's Welsh Language Policy.







A basic knowledge and competence of spoken and written Welsh to a minimum of level 3 on the Welsh Skills Assessment Framework. (see job full job description for further information)



The ability to communicate fluently through the medium of Welsh would be an advantage.

Benefits

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Alongside your salary of 29,657, Royal Commission on the Ancient and Historical Monuments of Wales contributes 8,591 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

Selection will be made by interview during the week of 17 November 2025. To apply please visit the following link and complete an application form.



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Christopher Catling Email : christopher.catling@rcahmw.gov.uk
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Recruitment team

* Email : helen.pugsley@rcahmw.gov.uk