Job Description

Vacancy Type
Permanent
Location
HMP Edinburgh
Pay Band
C
Salary
29,634 - 33,569

Closing Date

15/09/2025, 12:00
Hours of work
Normal Office Hours
Full or Part Time
Full-Time
Weekly Hours
35
Job Purpose
The post holder will be responsible for carrying out a wide variety of administrative duties relating to the Criminal Administration and Prison Reception function. The post holder will have daily access to sensitive information regarding prisoners in our care.


The post holder will be required to undertake and pass both the online warrant course on Warrants and Sentence Calculations, then successfully complete the 4 days warrant course at the SPS College.



Responsibilities
Process and store relevant documents such as warrants and other documents relating to people in our care sentences.

Ensuring accurate paperwork for Escorting provider to allow productions at court.

Organise documents required for those in our care transfers/release. Update records to take account of changing prisoner circumstances.

Verify relevant data held on Prisoner Records System (PR2) and communicate information both internally and externally. Accurately interpret, calculate and validate all warrants and accompanying documentation (via paper and PR2) in accordance with legislation and SPS requirements.

Represent establishment through daily contact with SPS staff, Procurator Fiscal's office, Police, Courts and other outside agencies.

To carry out any other relevant administrative duties to ensure the effective service of the Criminal Admin Office and the Prison Reception. Provide cover for annual leave and cover reception for dayshift & backshift

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
Minimum of five National 5 (or equivalent) qualifications, including English and Mathematics or relevant administrative experience.
Knowledge, Skills and Experience Requirements
Competent and experienced in all aspects of administration.

Competent and experienced in the use of Microsoft Packages.

Good numeracy skills, including the ability to analyse and interrogate a wide range of information.

Experience of Warrant and Sentence Calculations.
Behaviour Requirements
Listen & Communicate

Plan & Organise

Relationships & Collaboration
Selection method 1
Interview