Job Description

Vacancy Type
Temporary/Fixed Term
Duration
18 months
Location
HMYOI Polmont
Pay Band
C
Salary
29,634 - 33,569

Closing Date

12/11/2025, 23:55
Hours of work
Normal Office Hours
Full or Part Time
Full-Time
Weekly Hours
35
Job Purpose
To provide criminal administration services within the remit of the Criminal function. This will include the effective delivery of efficient administrative, clerical and IT support, completing tasks according to national and local guidelines, SPS Practices and Procedures and Security Standards
Responsibilities
Responsible for the calculation, interpretation, accurate and timely validation of all untried and convicted warrants

Responsible for the administration of the reception/returns from Court warrants, including ensuring all dead and non-return warrants have been disposed of by the courts

To compile and manage the PRS system generated court list both for personal and video link appearances, ensuring its accuracy

Receive, record, and arrange the service of indictments/citations, returning same to relevant Procurator Fiscal office

Process and store relevant documents such as warrants and other documents relating to a prisoner's detention, updating records to take account of changing prisoner circumstances

Carry out tasks commensurate for the effective requirements of the establishment

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
A minimum of five National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment. ESSENTIAL

Successful completion of SPS Warrants training or willing to work towards achieving this qualification. ESSENTIAL
Knowledge, Skills and Experience Requirements
Competent in the use of Microsoft Office packages including Word, Excel, and Outlook. ESSENTIAL

Ability to effectively prioritise workload to meet departmental and organisational deadlines. ESSENTIAL

Excellent numerical skills and ability to interpret and compare a range of information. ESSENTIAL
Behaviour Requirements
Listen & Communicate

Solve Problems & Make Decisions

Relationships & Collaboration
Selection method 1
Interview