Job Description

Handle day-to-day 'front of house' customer and their customers' liaison.

Perform reception duties in and efficient, professional and courteous manner.

Answer switchboard and maintain a rapid response rate according to agreed standards.

Log information on calls received, where required and maintain detailed and accurate records.

File data and perform other routine clerical tasks as assigned and for other departments as needed.

Operate a variety of standard office machines, including a personal computer and a variety of computer software, phone, fax, and photocopy machine.

Communicate and liaise verbally and in writing between customers/suppliers/visitors/enquirers and relevant staff, and interpret and respond clearly and effectively to spoken requests over the phone or in person, and to verbal or written instructions.

Establish and maintain effective working relationships with co-workers, managers and the general public.

Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to procedures.

Pursue personal development of skills and knowledge necessary for the effective performance of the role.

Prepare meeting rooms and service of refreshments.

Meet Orega's standard of high level customer service with a 'nothing is too much trouble' attitude.

Act as a team player and support your CSM/ACSM to meet the expectations and needs of customers.

Support your CSM/ACSM for the client move in and move out procedures and renewals with full completion and maintenance of associated paperwork to the Orega standard. Orega Head Office 70 Gracechurch Street London, EC3V 0HR T: 0800 840 5509 E: hello@orega.com W: orega.com

Handle all customer/visitor enquiries with courtesy and a smile.

Helping your CSM/ACSM turnaround vacant offices/MRs.

Keep the reception and all common areas/rooms clean and tidy at all times.

Uses reasonable discretion with customers with input from ACSM/CSM. Administration, Building Protocol and Activities

Understand and make sure customers follow security procedures at all times.

General housekeeping checks to all floors, tea points (fully stocked) and toilets are conducted to maintain a high level of cleanliness.

Order and maintain relevant office supplies for effectiveness of personal duties.

Ensure all Health & Safety elements are managed as directed by the CSM/ACSM.

Perform relevant daily/weekly checks to ensure agreed standards are met and maintained.

Handle all general filing, word processing, delivery notes and purchase orders and any other administration or reporting required, as directed by the CSM/ACSM.

Actively participate in any Orega/Centre audits.

Ensure conference and Meeting Rooms are to the Orega standard and that you have received training of all AV equipment.

Handle Direct Debit processing, Petty Cash reconciliation and check delivery notes against supplier invoices and match with Purchase Order (with relevant coding ready for approval). Sales and Marketing

Participate in Centre tours and become fully aware of Orega's products and services.

Be willing to get involved in selling Orega's products and learn about VO's/licence agreements etc. IT /Telecoms

Know how to set up client connectivity, handsets and handle customer queries. Be competent in patching, cable colour coding, floor port inventory and all other IT requirements. General Responsibilities

Adhere to all company policies and procedures.

Read and comply with instructions and directions as communicated via signs, notice boards and memos.

Conduct yourself, at all times, in a professional and responsible manner, promoting a good and proper image of Orega. Orega Head Office 70 Gracechurch Street London, EC3V 0HR T: 0800 840 5509 E: hello@orega.com W: orega.com Essential Skills, Experience & Qualifications

Positive customer relationship skills

Interest in learning about commercial business environments and general finance

Demonstrate ability to use knowledge of customer service is a must

Ability to demonstrate systems monitoring and compliance is necessary

Confident communication and presentation skills

Curious and people oriented with the ability to engage customers and ask questions with ease

Positive and 'happy' attitude

Computer literate and will to learn and show others how to use IT/Telephony is essential Competencies & Personal Attributes Outgoing, enthusiastic, honest and confident individual who possess the following attributes:

Ability to operate sensitively in multicultural environments and build effective working relations

Self-motivated

Strong (written/verbal) communication, and diplomatic skills

Ability to maintain control and perform during stressful situations

Is confident and at ease when handling customer/visitor enquiries

Positive and proactive energy

Attention to detail and extremely well organized

Professional telephone manner

PC Literate with knowledge of Microsoft packages

Excellent team player

Confidence to interact with a range of clients up to Board level

The ability to multi-task Limits of Authority Personal, financial and operational

No authority to appoint, discipline and dismiss employees.

No authority to approve annual leave and absence.

No authority to spend/commit Orega to spend within individual agreed limits.

No authority to sign agreements or contracts.

Authority to suggest improvements to processes/procedures in consultation with your Senior Customer Services Manager. Orega Head Office 70 Gracechurch Street London, EC3V 0HR T: 0800 840 5509 E: hello@orega.com W: orega.com Customer Services Representative should be competent in the following Orega processes:

Sales

PMI

TSR

Support

Renewals

Move Out

Meeting Room

Virtual Office

Ultrasoft CRM/LAN/BIZ usage

Octopus

Sage

Opening and closing building

Health Safety
Job Type: Full-time

Pay: 26,960.00-28,808.00 per year

Additional pay:

Bonus scheme Performance bonus
Benefits:

Casual dress Company events Discounted or free food Employee discount Free parking Gym membership On-site parking
Schedule:

Day shift Monday to Friday
Work Location: In person

Application deadline: 22/07/2025
Expected start date: 01/08/2025