Job Description

Poste et missions

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In this role, you will be responsible for managing HR data integrity, responding to audit recommendations, overseeing HR-related projects, leading the annual Senior Managers and Certification Regime (SMCR) re-certification process, and driving process improvement and automation initiatives within the HR function.


1. Data Management:

o Maintain and enhance HR systems integration, ensuring accuracy and integrity of employee data in compliance with UK laws and regulations.

o Conduct regular audits of HR data to identify discrepancies and implement corrective measures.

o Create and maintain data entry guidelines to optimise data capture processes.

o Analyse and report on internal and external survey Benchmarking data (Opinion surveys, Inclusion Survey, City HR benchmarking, Aon McLagan compensation benchmarking)

2. Audit Recommendations and Compliance:

o Respond to audit recommendations related to HR data management and ensure timely implementation of corrective actions.

o Be responsible for the implementation and oversight of a control framework for HR processes

o Prepare compliance reports for internal and external audits, ensuring alignment with UK employment laws and data protection regulations.

3. SMCR Re-Certification Process:

o Lead and coordinate the annual SMCR re-certification process, ensuring compliance with FCA guidelines.

o Collaborate with relevant stakeholders to gather and verify data required for certification.

o Prepare documentation and reports for submission to regulatory bodies as needed.

4. Reporting and Analysis:

o Generate and analyse HR metrics and reports to support decision-making processes.

o Maintain a close relationship with the Finance department.

o Manage financial and headcount planning - budgets, forecasts, quarterly business reviews, updates to Capacity Planning ("CaPla") and the validation thereof

o Develop dashboards to effectively communicate HR data insights to stakeholders.

o Assist in the preparation of compliance reports for various stakeholders.

5. Payroll controls:

o Ensure input / changes file for the monthly payroll is accurate and provide a four-eye review

o Management of the IR35 process for external consultants.

6. Project Management:

o Lead and coordinate HR projects from initiation to completion, ensuring alignment with departmental goals.

o Collaborate with cross-functional teams to implement HR initiatives and projects effectively.

o Monitor project progress, manage timelines, and report on project status to stakeholders.

7. Process Improvement and Automation:

o Identify opportunities for process improvements within HR systems and workflows, with a focus on automation to enhance efficiency - use Excel macros, Power Automate etc.

o Stay up-to-date with HR technologies and trends to recommend and implement automation tools that streamline HR processes.

o Develop and implement best practices for data management and HR operations to drive continuous improvement.

8. Data Governance:

o Ensure adherence to data protection regulations, including the UK General Data Protection Regulation (GDPR), and internal policies regarding employee information.

o Develop and implement data governance frameworks to manage HR data lifecycle.

o Vendor management, including Edays and Moorepay, to keep everything coordinated.

o Provide training and support to HR team members on data management best practices.

Profil et competences requises

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Minimum of 5 years of experience in HR data management, analysis, or project management. Commercially minded, strong numeracy and grasp of data IT literacy - strong Excel skills are essential Strong proficiency in HRIS (Human Resources Information Systems) and other data management tools. Inquisitive with an enquiring mind. Exceptional analytical and problem-solving skills High degree of accuracy / strong attention to detail Ability to communicate ideas and data clearly. Ability to multi-task and delegate appropriately, while also being able to roll up sleeves when necessary, ensuring the job is always done to a consistently high standard. Ability to implement processes and procedures to a high standard.


Desirable


Previous experience in the financial services (ideally investment banking) industry. Familiarity with the Senior Managers and Certification Regime (SMCR) is highly desirable. * Professional HR qualification(s) CIPD or similar certification