Job Description

Location: Portsmouth, PO6 4RS

Hours of work: 40

Contract Type: Permanent

Join our Operational Team and take ownership of core asset and contract data within our CAFM system, supporting Planned Preventative Maintenance (PPM) and Helpdesk operations.

As Data Coordinator, you'll manage maintenance schedules, ensure compliance with legal and engineering standards, and help keep our assets running smoothly.


Be part of a supportive, collaborative team of seven, with two promotions planned early next year - quick progression is available for high performers.


This is your chance to make an impact, develop your skills, and contribute to world-class facilities management.

Key Responsibilities

Support asset data processes, including asset loading and contract updates. Conduct PPM data gathering and maintain the CAFM system. Load data changes into Asset Management systems and maintain API integration mappings. Assist with transition activities for data mobilisation, suggesting improvements to reduce errors and increase efficiency. Collaborate with Operational and Technical Teams to ensure accurate setup of asset and contract data for PPM. Audit work activity, review technicians' comments, and update work plans as required. Ensure all asset data complies with legal regulations and building engineering standards.

Professional and Personal Competencies/Qualifications

Strong systems skills, including Excel (basic formulas and pivot tables). Proficient in Microsoft Word, Outlook, and other IT systems. Previous experience using CAFM systems. Excellent attention to detail with strong communication skills. Proven ability to work effectively under time constraints. Proactive, collaborative, and customer-focused with a flexible approach. Able to multitask and work independently without direct supervision.

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.


Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it's hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.


We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace


ISS is proud to be a diverse and inclusive employer.


ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.


We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government's Disability Confident scheme.


Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.


If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com


If you are interested in learning about other opportunities at ISS, please join our Talent community by clicking on the following link: TalentPlace


To find out more about what we do - https://www.uk.issworld.com/


Work Location: In person