Job Description

Vacancy Name

Data Migration & Quality Support Administrator

Vacancy No

VN1562

Employment Type

Fixed Term

Duration

N/A

Location City

Manchester

Location Country

United Kingdom

Company Description

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 2500 colleagues operate collaboratively, combining collective expertise to maximise potential.

Description

You will play a vital supporting role in the successful migration of data as part of Xeinadin's ongoing systems transformation projects. Working closely with Practice & Change Managers and local office teams, this role focuses on the practical aspects of data cleansing, validation, and coordination prior to practice management system migrations.




This is an administrative, hands-on role suitable for someone with a strong eye for detail, confidence working with spreadsheets and data files, and the interpersonal skills to liaise with multiple offices across the firm. The role reports centrally into the Director - Practice & Change Management, based in Manchester, while being deployed regionally to provide support on the ground.

Key Responsibilities

- Engage with multiple regional offices to assess the current state of data within their practice management systems.


- Map data fields, understand data interdependencies, and identify areas requiring data cleansing.


- Provide support with the data cleansing activities (formatting etc).


- Prepare data exports and assist in applying standardised formatting and data validation checks.


- Flag inconsistencies, incomplete records, or potential duplicates to the Practice & Change Manager for resolution.


- Update data tracking logs to reflect cleansing progress and outstanding issues.


- Recommend improvements or standardisation opportunities based on data assessments across offices.


- Ensure consistency of field usage and naming conventions to support firm-wide reporting and compliance.


Office Engagement and Administration


- Liaise directly with office teams to guide them through basic data cleansing tasks and answer process-related queries.


- Provide administrative support for scheduling local workshops, training sessions, or data review meetings.


- Maintain checklists and documentation to ensure consistency across different offices and regions.


- Assist in the collation and preparation of data files required for upload or migration to new practice management platforms.


- Carry out pre-migration and post-migration checks against control lists to ensure completeness and accuracy.


- Escalate any data-related risks or blockers to the Practice & Change Manager or central project team.

Key Requirements

- Previous administrative or data-handling experience, ideally in a professional services environment.


- Strong attention to detail with the ability to follow structured processes and document outcomes.


- Confident using Microsoft Excel and working with data files (e.g., spreadsheets, exports from practice systems).

Additional Requirements

- Clear and confident communication skills (written and verbal) with the ability to work across both technical and non-technical teams.


- Excellent planning and organisational skills, with a focus on meeting deadlines in a project environment.


- High attention to detail and problem-solving ability.


- Experience working in a multi-site or regional environment desirable but not essential.


- Working knowledge of Microsoft SharePoint (or similar collaboration tools), with the ability to:


o Upload, structure, and manage content in a clear and user-friendly way.


o Apply version control and basic permissions to documents.


o Create pages, lists, or dashboards to support process guidance and project communication.

Model

Office Based

Salary

Competitive

Benefits

Benefits




- Company Pension Scheme


- 25 days of annual leave + bank holidays


- Additional annual leave days from certain levels of seniority


- Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum


- Business closure over Christmas*


- Life Assurance x4 annual salary


- Enhanced family leave policies


- Enhanced Company Sick Pay


- Employee Assistance Programme - 24/7 support, free and confidential


- Corporate Discounts Platform




Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:


- PMI single or family


- Critical Illness Cover


- Cash plan


- Cycle to work


- Eye care


- Dental


- subject to exceptions and business needs