Job Description

Details

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Reference number

412496
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Salary

31,997 - 43,552
Per Annum/Pro Rata
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Higher Executive Officer###

Contract type

Permanent###

Business area

Chief Data Officer Group (CDO) Data Protection, Security and Technology Services IMP###

Type of role

Analytical###

Working pattern

Flexible working, Full-time, Job share, Part-time###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Birmingham, Leeds, Liverpool, London-Canary Wharf

About the job

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Job summary

Information Management and Privacy (IMP)'s mission is to provide modern, robust IG (Information Governance) services and assurance of UKHSA data, information, and records.


We do this by enabling the organisation to prepare and respond more effectively to health threats by enhancing the controlled and lawful use of our data and information, building public trust, and safeguarding the reputation of the organisation.


As an integral part of our Information Management and Privacy division, you will play a pivotal role as a data protection subject matter expert, conducting thorough data protection impact assessments, ensuring compliance with relevant data protection laws and standards, and serving as a primary point of contact for inquiries about data sharing.


Your expertise will be instrumental in providing insightful advice on data protection requirements, as well as striking a balance between safeguarding data and maximizing the public health benefit derived from sharing data with public health partners, the NHS, universities and industry. Your efforts will directly contribute to serving UKHSA's health security remit, making a tangible impact on public health outcomes through data driven decision making.


To thrive in this role, you should bring a foundation of data protection knowledge, coupled with strong organisational skills and an unwavering attention to detail. Being a self-starter is essential, as is the ability to manage competing demands and prioritise effectively.


We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

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Job description

The job holder will be required to carry out the following responsibilities, activities, and duties:

Acting as a Data Protection subject matter professional and the first point of contact for data sharing related process queries, providing specialist advice on request Providing effective support to stakeholders and undertaking assessment of requests to process UKHSA data or for UKHSA to acquire data controlled by a third party. Preparing and maintaining documentation to demonstrate compliance with data protection laws. With supervision, executing data sharing agreements with external partners, outlining the terms, conditions, and safeguards for sharing personal data while protecting the rights of data subjects. Logging, updating, and tracking the progress of data requests, taking personal responsibility for maintaining good records. Supporting the update and maintenance of the corporate data sharing register, Register of Processing Activities (ROPA), public-facing Data Approvals Register and other relevant risk and issues registers. Understanding, in detail, the legal, policy or ethical constraints that may impact sharing of data, ensuring these are understood and adhered to within data sharing applications and agreements.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.


Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, is also a prerequisite for this position.


This position sits within the Data Release & Acquisition team, who deliver a request-response service for UKHSA specialising in supporting third parties to access UKHSA data for secondary purposes, including research.


As part of DR&A, the postholder is expected to use their own initiative and be able to work with minimal supervision to facilitate the end-to-end management of data access applications, providing specialist advice and recommendations on data sharing, as well as, undertaking specific project work as and when necessary to support the acquisition of new data into UKHSA.


The role will require you to liaise with internal and external stakeholders to deliver a customer-centric service, while working within data protection laws and ICO best practice.


You will manage a portfolio of data application requests, preparing and maintaining documentation and under supervision of senior managers and the Head of Data Release & Acquisition, be responsible for drafting and executing data sharing agreements with external partners, ensuring the terms, conditions, and safeguards for sharing personal data are well-defined, while safeguarding the rights of data subjects.


Throughout everything you do, you will champion the highest levels of information governance and customer care. You will develop working relationships and communicating regularly with a wide range of individuals, clinical and non-clinical, internal and external to UKHSA. This includes:


Internal

Managers and staff in other IMP teams Data Protection Officer Caldicott Guardian Office Information Asset Owners and system administrators Directorate and division information governance support officers

External

Department of Health and Social Care Information Risk Management and Assurance team External data controller and data processor representatives Prospective and active applicants for data

For a full list of the main duties and responsibilities of the role, please refer to the attached .

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Person specification

Essential criteria

You will be assessed on the below 11 essential criteria, which have been selected from the Document.

Educated to degree level in a relevant subject such as law, computer science, information security or equivalent level of experience Interest in, and understanding of, data protection legislation and its application to health data Excellent attention to detail Excellent written and verbal communication skills Ability to prioritise between competing pressures and demands Ability to work independently and collaboratively with cross-functional teams, including for periods without direct supervision Self-awareness and resilience when dealing with conflict or challenging situations A values-based approach to how data is utilised, ensuring that it is not only lawful but fair, meeting the reasonable expectations of the people whose data UKHSA is entrusted to protect Proficient in using Microsoft 365, including Excel. An understanding of and commitment to diversity and inclusion in the workplace, equality of opportunity and good working relationships. Understand that bullying, harassment, and discrimination are unacceptable.

Benefits

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Alongside your salary of 31,997, UK Health Security Agency contributes 9,269 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

This vacancy is using Success Profiles and will assess your Behaviours, Ability and Experience

Stage 1: Application & Sift

Success profiles

You will be required to complete an application form. You will be assessed on the listed 11 essential criteria, and this will be in the form of a:

Application form ('Employer/ Activity history' section on the application) 1000- word Supporting Statement.

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria. The Application form and Supporting Statement will be marked together.

Longlisting:

In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

Please note only Pile 1 will be carried though to shortlisting

Shortlisting:

In the event of a large number of applications we will shortlist on:-

Educated to degree level in a relevant subject such as law, computer science, information security or equivalent level of experience A values-based approach to how data is utilised, ensuring that it is not only lawful but fair, meeting the reasonable expectations of the people whose data UKHSA is entrusted to protect Interest in, and understanding of, data protection legislation and its application to health data

Healthjobs UK has a word limit of 1500, but your statement of suitability must be no more than 1000.

Please do not exceed 1000 words, we will not consider any words over and above this number.

Feedback will not be provided at this stage.


If you are successful at this stage, you will progress to interview

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

Stage 2:

Interview

Success Profiles

You will be invited to a (single) remote interview.


Behaviours, Experience and Abilities will be tested at interview.


There will be a Presentation.


The Behaviours tested during the interview stage will be :-

Communicating and Influencing Working Together Delivering at Pace Making effective decisions Changing and Improving

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.


Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Eligibility Criteria

External

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

Hybrid Any Core

This role is being offered as hybrid working based at any of our Core HQ's. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce.


As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQ's (Birmingham, Leeds, Liverpool, and London).


Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : recruitment team Email : recruitment@ukhsa.gov.uk
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Recruitment team

Email : recruitment@ukhsa.gov.uk ###

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk