Job Description

This is an in person, office based role

About the role

This role is responsible for maintaining the accuracy and integrity of CoolKit's database systems and providing administrative support to the Quoting Co-ordinator. The Database Administrator ensures that all data related to customers, quotations, and orders is up-to-date, consistent, and easily accessible, enabling smooth quoting and operational processes.

By supporting the Quoting & Technical team, this role helps deliver a seamless customer experience through efficient data management and reliable administrative assistance.

You will actively demonstrate and embed CoolKit's core values in your day-to-day work:

We Listen

- by ensuring data reflects customer requirements accurately and responding promptly to internal queries.

We Innovate

- by identifying opportunities to improve data processes and enhance system efficiency.

We Deliver

- by maintaining accurate records and supporting timely quoting and operational activities.

What will I be responsible for?

Database Management

Maintain and update customer, quotation, and order data in the company's systems, ensuring accuracy and completeness.

Data Quality & Integrity

Conduct regular checks to identify and correct errors or inconsistencies in the database.

Administrative Support

Assist the Quoting Co-ordinator with administrative tasks, including preparing documentation, reports, and data summaries.

Cross-Department Support

Provide accurate data to internal teams (Sales, Technical, Operations) to enable smooth workflow and decision-making.

Reporting

Generate and distribute reports as required to support quoting and operational activities.

Process Improvement

Suggest improvements to data management and administrative processes to enhance efficiency and accuracy.

What do I need to succeed?

You will be an experienced accounts administrator with exceptional attention to detail. You will be able to work across all facets of the business so will have good interpersonal and communication skills.

The ability to work to deadlines and prioritise your workload accordingly is imperative in this role, so good organisational skills are required.

You will be computer literate and have good skills in Microsoft office packages, specifically Word and Excel. Ideally you will have experience working with Sage.

An accounting qualification is advantageous.

Why should I join CoolKit?

In addition to the four and a half day working week, other benefits include:

Life Assurance Critical Illness Cover EV Salary Exchange Scheme Salary Exchange Childcare Health & Wellbeing Support Training and Development Opportunities Profit Sharing Scheme Enhanced overtime rates

What we do...

Established in 2005, CoolKit is widely recognised by fleet operators, fleet funders, OEMs, and motor dealers as the foremost provider of equipment for producing industry-leading temperature-controlled and refrigerated light commercial vehicles (LCVs).

CoolKit's range of products includes van conversions, ready-converted vans, kit-form conversions, and rigid insulated box bodies - all of which are designed and manufactured in-house.

A holder of numerous OEM accreditations including Ford, Volkswagen, Renault, Toyota and Stellantis, the company that incorporates Citroen, Peugeot and Vauxhall brands in the UK, as well as numerous Awards for innovation, engineering, technical excellence, and quality, no other converter presents such a diversity of accolades.

Caring about colleagues, customers, and the environment, CoolKit is committed to the highest standards of quality, safety and environmental management as bearer of numerous enviable standards.

Our company vision is quite simply to enjoy seeing our products in use on every high street.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Benefits:

Additional leave Canteen Free parking Health & wellbeing programme Life insurance On-site parking Paid volunteer time Profit sharing Sabbatical
Work Location: In person