Job Description

Depot Administrator - Bristol

Type:

Permanent, Full-time

Working Hours:

Monday - Friday, 08:00 - 17:00 (40 hours per week)

Salary: 28250

Welfare Hire, Part of Kelling Group

Job Overview

We are seeking a proactive and detail-oriented Depot Assistant to join our dynamic team at our Bristol depot. This role is essential in supporting the Depot Manager with the day-to-day running of operations, ensuring smooth workflow, and maintaining efficiency across all depot activities. The successful candidate will also provide cover for the Depot Manager when required, making this a great opportunity for someone looking to develop their leadership and operational skills.

Key Responsibilities

Administrative & Operational Support:

Allocate all fleet numbers onto Syrinx. Allocate work to employees on a PDA. Complete and maintain daily stock sheets. Book and coordinate electrical test inspections, ensuring all completed certificates are properly filed. Liaise with Head Office to ensure all van MOTs are recorded and up to date. Liaise with AHN Breakdown team to mange the Vehicle repairs. Record and monitor weekly vehicle mileages.

Transport & Logistics:

Assist in planning and coordinating transport. Process external haulier Proof of Deliveries (PODs) & Proof of Collections (POCs). Arrange and book agency drivers when required. Liaise with the Fleet and Transport team.

Fleet & Compliance:

Conduct weekly fleet audits on a rota basis. Ensure compliance with company policies and procedures. Support in maintaining accurate and up-to-date records for all vehicles and equipment.

General Duties:

Provide cover for the Depot Manager when required. Handle any ad-hoc administrative tasks to support depot operations.

Requirements & Skills

Strong verbal and written communication skills. A professional and polite telephone manner. Customer service experience with a problem-solving mindset. Logistics and planning experience (preferred). Confidence and ability to deputise for the Depot Manager when required. Experience handling multiple tasks in a fast-paced office environment. Exceptional attention to detail and accuracy. Strong teamwork skills with the ability to work independently when necessary. Ability to work effectively under pressure with minimal supervision. Proficiency in IT systems including Excel, Word, and Outlook. Previous experience in the plant hire industry is desirable but not essential.

Benefits

25 days holiday plus bank holidays per year Birthday off Life Insurance (2x annual salary) Company Referral Scheme Long Service Award Company Pension Scheme Healthcare Cash Plan
Job Types: Full-time, Permanent

Pay: 28,250.00 per year

Work Location: In person