Job Description

Location:

Baron Way, Bedford, MK44 3BE

Hours:

Monday to Friday,

08:30 - 17:00

We are looking for a reliable and organised

Depot Administrator

to support our Depot Manager with the efficient coordination of plant hire call-offs, deliveries, and collections. This is a varied, hands-on role that plays a key part in ensuring depot operations run smoothly, compliantly, and with excellent customer service.

Key Responsibilities

Assist with the day-to-day administration of depot operations, ensuring customer expectations are met in a timely and cost-effective manner Process fuel charges within 24 hours for specialist customers and fuel/damage charges within 24 hours for all other customers Provide administrative cover for Transport and Workshop teams during periods of holiday or sickness Support other depots with holiday and sickness cover when required Raise purchase orders and liaise with suppliers regarding parts and depot requirements Maintain PPE records and ensure all depot paperwork is accurately uploaded in line with ISO procedures Coordinate depot site inductions and manage the training depot diary and facilities Support site health and safety administration Book Through Examination checks and update information on the hire system (Insphire) Print workshop documentation for engineers Carry out ad hoc duties as required to support depot operations
About You

Essential:

GCSE Grade C (or equivalent) in English and Maths Good working knowledge of MS Excel and Outlook Strong communication skills, both written and verbal, with a professional telephone manner Excellent customer service skills Ability to work effectively as part of a team Smart, professional appearance

Desirable:

Previous experience in a similar administrative or depot-based role
Why Join Us?

This is a great opportunity to join a busy depot environment where no two days are the same. You'll be part of a supportive team, contributing to efficient operations and high standards of customer service.

Job Types: Full-time, Permanent

Benefits:

Additional leave Company pension Enhanced maternity leave Enhanced paternity leave Free parking Health & wellbeing programme Life insurance On-site parking Referral programme
Work Location: In person