Job Description

We are seeking a proactive and enthusiastic Deputy Divisional Administrator to join the Human Resources Division.
This new full-time role will join our friendly and supportive Divisional Administration team, which provides essential support to colleagues across the HR Division. The team's responsibilities span a range of functions including HR and Finance administration, Health and Safety, and IT support.
About the role
The Deputy Divisional Administrator will support the Divisional Administrator in ensuring the smooth and efficient running of the HR Division. This is a varied and rewarding role and will play a key role in maintaining high standards of service delivery, supporting colleagues across the Division, and helping to drive continuous improvement in administrative processes.
What you'll be doing:

• Coordinating HR administration, including Grading and Recruitment, and providing advice on recruitment policies, compliance, and best practices
• Manage health and safety in the office, carrying out inductions, checks and maintaining accurate health and safety records

• Preparing and reviewing finance reports, approving expenses and invoices

• Managing administration projects and supporting the Divisional Administrator with the implementation of new systems and policies
• Deputising for the Divisional Administrator, as required

We're looking for someone who has:

• Degree level/Level 6 vocational qualifications or equivalent level of relevant practical experience
• Previous HR administration experience, with working knowledge of Cambridge University HR policy and processes.
• Proficient in using Cambridge University HR Systems including CHRIS, RAS and Web Recruitment
• Excellent organisational and time management skills, with the ability to juggle multiple priorities, often at fast pace.
• Strong interpersonal skills, with the ability to communicate effectively with a range of stakeholders.
• Ability to work independently, proactively and take initiative to troubleshoot, whilst working flexibly as part of a team.
• Demonstrates a strong commitment to continuous improvement, with a proactive approach to staying current on policy, process, and system updates.

Please review the 'Further Information' document to understand more about the position and what skills we are looking for.
Why join us?
Along with working in a collaborative and supportive environment, the University of Cambridge offers a range of benefits, including:

• Development opportunities, such as gaining a recognised qualification, LinkedIn Learning courses, job shadowing and career progression.
• Generous pension contributions and 36 days annual leave.
• Hybrid working, with flexibility on your office days.
• Fantastic discounts at local businesses and thousands of retailers.
• Health and Wellbeing Benefits, including a Staff Counselling Service, discounts at the University Sports Centre, and other local gyms, and healthcare schemes.

Once an offer of employment has been accepted, the successful candidate will be required to undergo a basic disclosure (criminal records check) and a security check.
Fixed-term: The funds for this post are available for 2 years in the first instance.
Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
In your application, please outline how your skills and experience align with the requirements of this role and your motivations for applying.
Informal enquiries are welcomed and should be directed to: Michelle Talbot, Divisional Administrator Email:
Closing date for applications: Sunday 26th October 2025
Interview Date: Wednesday 5th November 2025
Please quote reference AH47442 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
Further information

Skills Required